The Assistant Director McCormick Space Management and Analytics helps inform the McCormick (McC) School of Engineering’s space allocation strategy by developing reporting mechanisms – both qualitative and quantitative – which measure and track space utilization and productivity across 8 buildings consisting of 427,000 sf. The position reports to the Associate Director McC Facilities Administration and assists with project management during peak construction periods for new faculty lab renovations in collaboration with NU Facilities Management (FM). Manages the timely and accurate input to SIMS and represents McC in FM’s implementation of a replacement business enterprise system. Opens capital project and other construction related chart strings and ensures timely budget tracking and close outs. Prepares the school’s annual business continuity plan, capital equipment inventory. This role assists in McC safety initiatives for both common spaces and research labs. This role provides exemplary customer service to all McC constituents and develops effective collaborations with NU FM, Risk Management (RM) and Office of Research Safety (ORS).
Data Collection, formatting and interpretation:
- Responsible for data collection, formatting, analysis and interpretation to monitor/manage space utilization and space productivity. Prepares written analysis and interpretation to support space planning strategy. Prepares charts, graphs and other tools to enable meaningful presentations and inform strategic decisions by the deans.
Space Planning, communication and construction project management:
- Assists the deans and associate director in space planning; reference data and analysis to inform decisions. During peak construction periods for new faculty lab renovations assist the associate director as directed. Manages the moves for all McC Admin-directed renovation/construction projects using NU preferred vendors. Communicates with NU FM and RM to manage routine operations and unexpected occurrences re. Operating, safety and aesthetic matters in Tech, Ford and Cook. Manages access policy and key assignments as appropriate. Posts appropriate space information and building evacuation plan updates to the McC website.
NU space information business enterprise system:
- Manages the accurate, timely data/info submit into the NU system (currently SIMS, soon to a new one) on a real time, yearlong basis. Represents McC in the FM transition to the new business enterprise system. Serves as trainer to McC departments/programs for appropriate and accurate input and use of dashboard and reports. Manages the annual capital equipment inventory process with NU FM/Budget Office.
Financial management of facilities projects:
- Collaborates with the McC Finance team to ensure timely opening of chart strings and capital projects with FM/NU Budget Office. Assists the associate director in budget prep for each project and timely, accurate closeout of same. Maintains the McC Admin historical tracker for all construction projects.
Northwestern University space, safety, risk management initiatives:
- Serves on the NU Common Space Initiative committee to best represent McC’s objectives, ideas and concerns; keep the associate dean and associate director informed to ensure maximum benefit to McC faculty, staff and students in all common areas relevant to McC (currently in 8 buildings on Evanston campus plus future presence on Chicago campus). Prepares the annual update to the McC Business Continuity Plan. Coordinates efforts regarding sustainability, lab safety plans in NSIS and other NU initiatives.
Off-site space management:
- Coordinates from Evanston the space utilization by McC faculty/programs in the Medill-McC offices/classrooms/studio in San Francisco. Builds strong working relationships with on-site staff as well as with Medill colleagues and FM real estate team. Addresses FAQs from McC customers (room types, availability, building and floor access, neighborhood resources, etc.)
- Oversees the smooth and timely relocation of new faculty personal property, office and lab equipment to Evanston/Chicago area. Moves can be domestic or international. Develops strong working relationship with NU approved movers.
- Performs other duties as assigned.
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in analytics, business administration or related field or the equivalent combination of education, training and experience from which comparable skills can be acquired.
- 5+ years’ experience in data analysis and business administration or similar in an office setting.
- Experienced in project management and keeping multiple projects on time, on budget and meet/exceed quality expectations.
- Demonstrated aptitude, interest and experience in data analysis and interpretation.
- Critical thinking ability.
- Proven project management skills.
- Ability to manage several projects and requests at the same time; ability to prioritize; achieve productive time management.
- Excellent written and verbal communication skills
- Fluent in Excel, aptitude for database systems.
- Exemplary customer service
- Resilience under pressure
- Ability to keep confidences, act as school diplomat/ambassador.
- Previous experience in Research University setting including lab renovations and facilities management.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.