This position is responsible for coordinating the development of the University’s Affirmative Action Program (“AAP”) for employees, including collection and analysis of data, maintenance of records, preparing statistical analyses, and preparing compliance-related reports using Microsoft Excel or related database software. This position is also responsible for communicating key aspects of the AAP to the Director of the Office of Equal Opportunity and Access (“OEOA”) and other University stakeholders, coordinating with various schools and units regarding the affirmative action planning and other initiatives, and developing presentations regarding the affirmative action plan.
Please note: The primary job location is the Evanston campus but time can be split between the Chicago and Evanston campus, if desired. Travel to the Chicago campus will be required on occasion for meetings.
- Organizing and analyzing employment data for the AAP, which includes the collection and analysis of data from HRIS, maintenance of records, and creating reports. Developing the University’s annual AAP, including the workforce analysis, utilization analysis, and statistical disparity analyses.
- Analyzing data quantitatively and qualitatively to identify trends, strengths and opportunities for improvement in recruitment and EEO initiatives.
- Drafting presentations regarding the annual AAP and summarizing the AAP into an annual executive summary report.
- Representing the Office of Equal Opportunity and Access in various meetings and training sessions across campuses relating to affirmative action.
- Communicating requirements of federal and state laws and regulations concerning EEO, affirmative action, and University affirmative action processes to faculty and staff.
- Organizing, tracking, and documenting the University’s good-faith efforts in recruiting and hiring minorities, women, veterans and persons with disabilities.
- Assisting in occasional event-planning related to affirmative action initiatives, updating OEOA’s website, and developing fliers/other informational documents relating to affirmative action.
- Performs other duties as assigned.
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree and/or its equivalent plus a minimum of three years of related experience from which comparable skills can be acquired.
- 3-5 years of experience or knowledge developing affirmative action plans, knowledge of HRIS, and demonstrated proficiency in database querying.
- Advanced proficiency in Excel, PowerPoint, and/or other database management tools/Microsoft Office Programs.
- Experience working with confidential information.
- Strong written and verbal communication skills and project management skills.
- Action Oriented - willing or likely to take practical action to deal with a problem or situation
- Communication. Communicates strategically to achieve specific objectives (e.g., considers optimal "messaging" and timing of communication. Uses varied vehicles and opportunities to promote dialogue and develop shared understanding and consensus. Maintains continuous, open and consistent with others. Checks own understanding through paraphrasing and asking questions.
- Complex Problem Solving — Identifies complex problems and reviewing related information to develop and evaluate options and implement solutions.
- Critical and Analytical Thinking — Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Ability to review and dissect information and can apply basic compensation analytic concepts and calculations.
- Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment (and working with employees at all levels of the organization), meeting quality standards for services, and evaluation of customer satisfaction.
- Flexibility – Able to adapt to a fast paced environment.
- Judgment and Decision Making and Discretion — Considers the relative costs and benefits of potential actions to choose the most appropriate one. Ability to anticipate needs and take initiative; and is appropriately discrete.
- Law and Government: Knowledge of laws and the regulatory environment that govern this field.
- Organizational Effectiveness – The ability to marshal resources (people, funding, material, support) to get things done. Can orchestrate multiple activities at once to accomplish a goal, uses resources effectively and efficiently, arranges information in a useful manner.
- Personal Savvy – Displays a high level of professionalism, a positive attitude and composure while dealing with demanding stakeholders, builds appropriate rapport, uses diplomacy and tact, can defuse high-tension situations.
- Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
- Technology - Possesses working knowledge of the use of technology to streamline processes with a specific emphasis on the Microsoft Office suite of products.
- Master’s degree or equivalent degree in a related field
- Knowledge of federal, state, and local equal opportunity and nondiscrimination laws and regulations strongly preferred
- Experience working with AAP software
- Advanced skills in data reporting and statistical analyses
- Experience in higher education setting is an advantage
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.