Advertised Summary Job Description: Reporting to the Vice President-Controller & Treasurer, the Deputy Controller oversees the following financial activities of the University: financial reporting and operations; University Apartment Housing accounting; endowment compliance; capital asset accounting; cash accounting; and security access for the University's financial system, ARC (Accounting and Reporting at Columbia). The Deputy Controller is a senior advisor and key member of the Controller's Office leadership team, serving as the primary back-up to the Controller for all Controller-related functions, including departmental budgets and senior accountability. The Deputy Controller is responsible for creating and leading the strategic vision for the departments listed above (team of 30), with a focus on enhancing utilization of existing systems as well as evaluation of additional tools to further improve current processes and ensure sound accounting practices. Specific duties and responsibilities include, but are not limited to:
Financial Reporting & Operations Oversees the Associate Controller, the Executive Director and the team responsible for the preparation of quarterly and annual financial statements for the University, subsets of the University, and certain related non-profit entities; accountable for monthly, quarterly and fiscal year-end closing processes. Responsible for monitoring and implementing changes as required by US GAAP as well as ensuring University's accounting policies are in compliance with US GAAP; interacts with administrative and academic divisions of the University on accounting and reporting issues; and prepares materials for Trustees' Audit Committee and/or Finance Committee meetings, as required. Additionally, the Deputy Controller works extensively with the Financial Information Systems team to develop and implement enhancements to ARC and the Financial Data Store (FDS) to facilitate and improve reporting and compliance activities throughout the University.
University Apartment Housing Accounting Oversees the Associate Controller and the team responsible for the billing and collections of $130 million annually for the University's commercial ($24 million) and residential ($106 million) portfolios.
Endowment Compliance Oversees the Associate Controller and the team responsible for providing training and guidance on proper accounting for endowment funds to the Office of Alumni and Development, Schools and departments, maintaining and administering endowment related policies to ensure the appropriate administration, spending and compliance of endowment funds, and preparation of annual compliance statements.
Capital Asset Management Oversees the Associate Controller and the team responsible for ensuring the appropriate recording of all capital assets including major equipment purchases, capitalization of buildings and components and internally developed software projects as well as coordinating the bi-annual inventory, and enforcing capitalization policies.
Sponsored Projects Cash Accounting Oversees the Director of Cash Accounting and their team who are responsible for all aspects of letter of credit drawdowns and related governmental reporting as well as collection activities for the University's sponsored project portfolio.
ARC System Access Accountable for the approval and monitoring of all ARC security access requests for the University's financial system and development of enhancements to the user application and related business processes.
Other duties as assigned.
General Minimum Qualifications: Bachelor's degree or advanced degree in accounting, business administration or finance, plus ten years related experience, including management experience, required.
Additional Specific Minimum Qualifications: CPA and public accounting experience required. Excellent oral, written, interpersonal, organizational and problem-solving skills required. Ability to work closely and effectively with a diverse group of senior University administrators essential. Must be able to negotiate issues, resolve problems and have strong influencing skills. In addition, the successful candidate must have a good understanding of the effect change will have on the organization, be able to work well with all levels of management, both internally and externally, and be flexible in nature. Must be experienced at senior level presentations. In addition, the successful candidate must be a strategic thinker, with an open and collaborative style of leadership that encourages teamwork and cooperation, and a strong role model, manager and coach, with the ability to provide a positive working and learning environment for staff, as well as to develop a first-class service organization that responds effectively to inquiries and engenders trust from the University community. Must have a demonstrated passion for excellent customer service and commitment to exceptional quality, as well as very high energy levels.
Preferred Qualifications: CPA and public accounting experience required. Experience in higher education or healthcare strongly preferred. PeopleSoft financial experience a plus.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.