The Office of the Controller is responsible for managing the general accounting and financial operations IT of the University. It contains several departments that provide a wide range of financial services on behalf of and for the University community. Accounting Services ensures that financial data is appropriately gathered and recorded, provides financial reporting, and recommends policy for the University. As stated in the FY 2015 Report of the Executive Vice President:
We are well positioned to meet our strategic objectives while providing the highest-quality education for our students, developing innovative programs in research, and sustaining a vibrant academic community.The strength of the University’s balance sheet provides the baseline support to initially finance these strategic objective.
Total assets reported in FY 2015 exceeded $13.4 billion, with net assets increasing to nearly $10.8 billion.
The Accountant – Banks and Reconciliation role includes the following:
- Perform bank reconciliations and analyses; support daily bank transactions; resolve bank issues and other bank-related tasks as designated
- Maintain relationship with bank contacts and Treasury, A/P, Payroll, and other campus partners
- Manage chartfield integrity, perform review and in-activations
- Provide audit and periodic financial reporting support (monthly, quarterly, annually)
- Monitor agency accounts and prepare entries to maintain clearing accounts; balance and report on Agency funds (fraternity, sorority, student, etc.)
- Review Treasury credit card journal entries
- Responsible for monitoring additional balance sheet accounts.
- Property, plant and equipment support, as necessary
- Provide overall support to the Manager – Accounting Services
Supports a university accounting-related area or program. Implements existing policy & ensures the effective, compliant, & efficient completion of daily financial activities. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable).
Areas of responsibility:
- Accounting policy & procedure
- Bank and balance sheet acct
- Chart &/or account coding
- Journal &/or ledger
- Plant, debt & loan acct
Analysis, Statements & Reporting
- Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
- Records journal entries and creates reports.
- Performs financial account reconciliations, statement analysis, and transaction research.
- Performing bank account reconciliation and analysis to research and resolve reconciliation items and bank issues.
- Provides support for annual audit workpapers and quarterly financial statement workpapers.
- Maintain relationship with external bank contacts and internal Depository Services’s Office, Accounts Payable and Payroll.
- Complete audit and periodic reporting requests related to bank and other areas as needed.
- Monitoring balance sheet account reconciliations and resolving issues.
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Maintains Chart of Account lists.
- Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
- Daily support of bank transactions, online check maintenance; monitoring bank activity, ACH returns etc.
- Monitoring agency accounts and preparing journal entries to clear clearing accounts.
- Obtains data by downloading from enterprise systems; develops and runs queries.
- Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
- Performs general office support activities
- Performs other duties as assigned.
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in Accounting, Business Administration, Finance or related field; OR 2 years of work experience in financial administration; OR equivalent combination of education and experience where similar knowledge, skills, and abilities may be acquired. OR appropriate combination of education and experience.
- 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience.
- Proficient in MS Office applications (Excel) and accounting software and experience working in a network environment with an integrated database.
- Understanding financial reporting.
- Ability to communicate effectively and professionally with internal and external contacts at all levels.
- Accounting and banking knowledge, analytical skills to perform complex bank reconciliation and resolve issues.
- Experience with and thorough knowledge of a variety of software programs and report creation, including databases, spreadsheet software and word processing.
- Certified Public Accountant certification.
- Experience / familiarity with accounting in non-profit and/or private university environment.
- Experience in accounting, financial analyses.
- Experience with PeopleSoft (Oracle), reporting, query-rule building.
- Excellent Excel skills and an ability to utilize advanced functions within excel to perform complex data analysis and reconciliations.
- Ability to communicate effectively and professionally with others; self-starter and ability to work independently.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.