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The UW Department of Pediatrics has an outstanding opportunity for a temporary, full-time Faculty Affairs Specialist for 6 months.
Primary responsibilities include the management, oversight, and strategic planning of faculty appointments, reappointments, promotions, compliance requirements, annual reviews, evaluations, onboarding, and separation processes in the Department of Pediatrics.
This position serves as the key administrative contact for Pediatrics' division chiefs, division administrators, Department leadership and faculty committees, and external administrative partners at Children's University Medical Group (CUMG), SCH and SCRI regarding faculty affairs. The position has decision making authority regarding departmental procedures in these areas and will provide direction, consultation and adjust policies as appropriate on the behalf of the Department Chair and Director.
Faculty Appointments & Reappointments
Manage faculty appointments and reappointments within assigned Divisions in the Department of Pediatrics. Manage appointment process from initial offer to the final hire and relocation for successful candidates (multiple ongoing searches at various sites of practice). Review and advise Department staff and faculty on new policies and procedures relating to clinical and affiliate courtesy faculty.
Medical Staff Credentialing & Practice Plan Payer Enrollment Coordination
Manage/coordinate medical staff credentialing and practice plan payer enrollment to ensure that faculty members appointed within the Department are able to provide clinical services in conjunction with their approved faculty appointment. This position acts as the Department expert and is responsible for the management and oversight of the medical staff credentialing process for clinical faculty. In management of practice plan enrollment process this position maintains a high level of knowledge and understanding of both the UW Physicians (UWP) and Children's University Medical Group (CUMG) practice plans.
Faculty Review Process
Partner with Department Chair's Office, Division Chiefs and Administrators to manage the annual Faculty Review processes to ensure compliance with Faculty Code requirements and University deadlines; assist with faculty voting process. Assist divisions in management of clinical peer/teaching evaluation data, update and maintain curriculum vitae and biographical sketches for the faculty to include with review materials. Develop tracking system to ensure annual reviews performed for the faculty each year according to rotating schedules and provide guidance to Division Chiefs, Administrators and support staff in preparing, scheduling and writing up annual reviews. Compose justification letters for Division Head's signature for all personnel actions.
Advise Division Chiefs, Administrators, Department Promotions Committee and faculty on promotion process and timelines including recommending methods of data collection/submission ensuring compliance with Faculty Code requirements, University and School of Medicine timelines. Develop tracking systems for the faculty appointment, reappointment and promotion processes.Develop and oversee faculty voting process. Advise faculty on the critical milestones that must be achieved to obtain an initial academic faculty appointment and subsequent promotion by providing an overview of the departmental and division criteria and creating resource materials, such as discussion and content guides. Serve as an administrative manager for the Department's promotions committee, ensuring the promotion guidelines are up-to-date, compliant, and address the expectations related to promotion within the Department of Pediatrics.
Advise Division Chiefs, Administrators and faculty on leave policies and procedures. Partner with Pediatrics Compensation Specialist to ensure that proper paperwork from faculty and healthcare providers is coordinated with program offices.
Partner with Pediatrics VISA specialists and/or School of Medicine shared services visa team to ensure VISA applications for visiting scholars, foreign nationals, and appointed faculty are processed timely and accurately. Maintain up-to-date records and knowledge regarding multiple types of VISAs and requirements.
Provide direction and recommendations to internal divisions, and external partners at SCH, SCRI, and all clinical practice locations for areas of position responsibility. Act as liaison with delegated authority and independent decision making to prospective candidates in partnership with UW Academic Human Resources (AHR), AAC, UW Office of Medical Staff Appointments (OMSA), CUMG and between faculty, division personnel and Chair's Office.
Strategic Planning/Process Improvement
This position will constantly evaluate and monitor the needs of the Academic HR program and will initiate/refine new and existing systems as the program evolves. Actively guide process improvement efforts to improve the efficiency and effectiveness of the Department and client Divisions. Participate in process improvement initiatives in the Department, School, UW and SCH (where applicable).
| BA Business Administration, Human Resources Management, Health Administration, Public Administration or related field. 3-4 years of HR management, or program oversight experience. |
Proven administrative, organizational, interpersonal, and problem solving skills.
Ability to prioritize concurrent projects under pressure of deadlines with consistent accuracy and attention to detail.
Excellent written and verbal communication skills, ability to multi-task and exercise high degree of judgment in handling sensitive and confidential information.
Demonstrated commitment to customer service.
Ability to handle confidential information responsibly.
| Appointments to this position is contingent upon obtaining satisfactory results from a criminal background check. |
This position is required to demonstrate knowledge and understanding of, and maintain confidentiality of patient privacy rights, employee information, Department of Pediatrics strategic plans and initiatives, financial information or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize employee rights, the organization's operations or privacy of patients. This position will access and use the minimum necessary information to perform job responsibilities and duties and only for authorized purposes.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position." Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.