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The School of Public Health (SPH) has an outstanding opportunity for a half-time (50% FTE) Grants Manager/Specialist. Under the direction of the Director of Finance & Administration in the Office of the Dean (OD) School of Public Health, this position performs skilled proposal review of SPH eGC1s grants and contracts. The incumbent will represent SPH OD research administration expertise and advise faculty, administrators, and staff from all SPH departments, as well as contacts in other UW schools and programs, administrative contacts in partner institutions, and central UW administration, administrators, and staff.
Under the direction of the Director of Finance & Administration, the Grants Manager/Specialist serves as SPH's delegated authority, approving more than $350 million/year in proposed research projects and obligating SPH resources and oversight to funded projects. This position requires extensive regulatory knowledge and grants experience when representing UW and SPH policies and practices, including the ability to identify and address a diverse range of review concerns across a very broad set of grant and contract opportunities. It requires unfailingly exemplary customer service skills while managing complex documents under tight deadlines. It requires insight and judgment in applying and interpreting policy, and identifying exceptions which warrant higher level evaluation, and communication skills to concisely explain policies and questions to faculty, SPH staff, and senior University administrators. Independent judgement regarding application of policy is required on a daily basis.
The Grants Manager/Specialist reviews all research proposals for the School of Public Health of the University of Washington. This position serves the research mission of SPH, which is heavily supported by grant funding, assuring compliance with institutional and funder policies and guidelines governing public health research activity valued at more than $350 million annually.
The Grants Manager/Specialist will take a lead in aiding school-wide employee skills in research administration, including through broad-audience email and developing topical presentations for grant preparers serving as a training and advisory resource to the research administration support for nearly 200 faculty.
Grant Review and Compliance
In a high-volume environment, review complex and diverse proposal applications for compliance with SPH requirements. Apply broad knowledge of UW and funding agency policies, and ensure compliance with applicable SPH, University, and agency policies before approval;
Review proposal documentation of available resources and commitments to federal and other granting agencies. Pursue additional documentation of available resources and commitments to federal and other granting agencies. Pursue additional documentation as required for incomplete or unclear draft proposals;
Approve proposal applications and related documents as the Dean's representative and route to the Office of Sponsored Programs;
Proactively identify significantly non-compliant proposal packages and assist the investigators' departments with resolution within short deadlines;
Review and advise on draft data-use agreements;
Communicate regarding specific proposals and grants, and emerging policy issues, with the Office of Sponsored Programs, Grant and Contract Accounting, the Human Subjects Division, and the Institutional Animal Care and Use Committee to assure streamlined and consistent handling of all proposals and awards;
Serve on ad hoc teams and committee assignments as required to assure services and policies which serve SPH research activities; and
Assure all confidential information is protected.
Research Administration Leadership
Stay abreast of current developments in research administration in the School, UW, and nationally;
Prepare emerging topics and discussion materials for consultation with the Senior Associate Dean and Director of Finance and Administration;
Partner with the Director of Finance and Administration in leading the SPH Research Administrators group, including providing expert learning materials, advice, listening, and advocacy;
Assist departments with escalating any grant and contracts issues with OSP and GCA for timely resolution; and
Proactively coordinate the submission of task orders for the School.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
| Bachelor's degree in business administration, scientific, public health or related field plus a minimum of four years experience in grant or contract administration and/or grant preparation or equivalent experience; |
Knowledge of National Institutes of Health grant policies, including pre-award proposal development and regulatory compliance;
Experience in the interpretation and application of grant policy, including federal, non-profit and for profit funding entities. Experience with post-award budget management.
Evidence of ability to work independently;
Exhibit strong attention to detail;
Strong written and oral communication skills. Ability to translate technical information into practical instructions; and
Ability to maintain confidentiality and exercise discretion.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
| Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check. |
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.