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The College of Engineering (COE) is a large and complex organization, with 10 departments (two of which are nationally ranked in the top ten), 7 primary research institutes and 11 major programs, all of which are supported by an active Dean's office which functions like an 11th department. COE has approximately 250 tenure track faculty supported by over 500 staff, serving approximately 4,700 undergraduate students and 2,000 graduate students. COE contributes greatly to the UW academic mission by providing approximately 10% of all UW bachelor's degrees, 13% of all UW master's degrees and 18% of all UW research activity.
With an operating budget of approximately $210 million, the COE is the third largest college at the University of Washington.
The College of Engineering has an outstanding opportunity for an Academic Services-Associate Director.
This position is responsible for overall management and leaderships of advising services and student engagement activities in the College of Engineering with a principle focus on first and second year engineering students and activities that target engineering students across engineering departments.
Advising and Student Engagement Leadership Responsibilities (40%)
Provide leadership and direction for advising services and exploration and engagement activities for the pre-engineering student population (i.e. Pre-engineering advising services, summer transition and orientation programs, engineering community, exploration night, peer mentor program, etc).
Develop and implement processes to assess advising and student engagement achievements. Establish metrics to ensure that programs are addressing and making progress to achieve objectives.
Serve as part of the Academic Affairs leadership team to set annual goals, establish and monitor budgets, and do strategic planning.
Direct the design and implementation of a database system for the purpose of tracking student usage of academic advising services.
Communicate with engineering departmental staff and faculty frequently to gather input and to share organizational updates.
Work cooperatively with the leadership of other campus academic and administrative offices that provide services to pre-engineering and engineering students.
Direct the oversight of advising content on the website, brochures and newsletters.
Prepare annual advising team work plan and budget projections.
Prepare annual summary of advising and student engagement activities and accomplishments.
Direct College-level activities relating to student leadership development.
Represent the UW CoE on the Washington Council for Engineering and Related Technology Education (WCERTE).
Provide overall leadership in the development and implementation of residential academic programs for engineering students.
Collaborate with other Academic Affairs staff in assisting department faculty and staff with questions about student data by referring them to existing resources and combining common requests to initiate the development of new resources for data requests that cannot be met with existing means.
Supervisory Responsibilities (25%)
Supervise advising and retention staff to include: 2 pre-engineering advisors and 1 office support supervisor. Perform annual performance evaluations of staff.
Meet with advising staff regularly to establish advising schedules, plan projects, determine roles and responsibilities, set timelines, monitor progress, and share/receive input and feedback.
Continuously evaluate services and re-assign duties or initiate new services as needed to meet organizational goals.
Lead advising team meetings and ensure that action items are matched to staff and completed in a timely manner.
Student Advising Responsibilities (25%)
Serve as an expert resource on academic advising for pre-engineering students.
Provide academic advising to pre-engineering students with a focus on more complex situations such as students on academic probation, transfer students, and students integrating multiple academic objectives. Advising pre-engineering students involves helping students plan the initial portion of their engineering undergraduate program; interpret departmental, College, and University requirements; counseling students denied admission to COE departments in making alternate major choices; and advising students on internships, undergraduate research opportunities, scholarships options, personal development, and graduate school opportunities.
Direct the monitoring of pre-engineering students' progress towards completion of prerequisite course work and appropriately directing students who are not making satisfactory progress while providing relevant information and resources to students meeting progress requirements.
Establish and maintain relationships with the Washington State community college system including students, staff, and faculty, making quarterly visits to the community colleges (classroom visits, transfer fairs, individual advising appointments) with the overall goal to facilitate an efficient transfer for community college pre-engineering students.
Other duties as assigned (10%)
Perform duties as assigned by the Associate Dean to support the broader goals of Academic Affairs.
| Master's degree. |
Familiarity using database systems like ACCESS to assess program effectiveness.
Leadership and management experience in an agency, program or work unit addressing student services.
Knowledge and familiarity with University of Washington policies and regulations relating to academics and advising.
Demonstrated sensitivity to and expertise in diversity issues in high education.
CONDITIONS OF EMPLOYMENT:
Position may require working outside of regular office hour; weekends.
Position may require some travel.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.