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CoMotion is the collaborative innovation hub for expanding the societal impact of the UW community by developing and connecting local and global innovation ecosystems. We deliver the tools and connections that UW researchers and students need to accelerate the impact of their innovations.
We have an outstanding opportunity for a Grants and Contracts Program Manager to be responsible for all aspects of pre-award and post-award grant and contract management for CoMotion. This is includes all aspects of proposal development required to manage, review, edit and finalize CoMotion's grant and contract submissions. The Grants and Contracts Program Manager is responsible for providing expertise in both pre-award policies and practices as defined by sponsors, federal, state, and the University, while managing departmental grant and contract program from proposal development through submission to funding sponsors. This position also manages and tracks post award activities, to assure timely responses to funder requests, required reports, and reapplications.
As a member of the Business Development Team, the Grants and Contracts Program Manager will work with the Vice President for Innovation Strategy, the Chief Advancement Officer for Innovation and other Advancement leadership and staff, as well as with academic leaders and volunteers, to cultivate, solicit and steward organizations (foundations, state and federal government, associations and other types of organizations). The Manager will secure gifts and grants from public and private organizations for innovation initiatives at CoMotion. The Manager serves as a strategist and resource for fundraising and will manage a portfolio of primarily principal gift/grant level prospects. This is an incredible opportunity to create meaningful partnerships and build support with local, regional, and national entities.
This individual will be responsible for all aspects of proposal development for grants and contacts submitted to diverse funders. Proposal development responsibilities include working directly with principal investigators, department directors, and other staff; developing budgets and preparing administrative portions of proposals; and recommending and implementing departmental policies and practices to ensure compliance with sponsor and university requirements.
This position will interact with key faculty and leaders across campus and within CoMotion. The goal is to secure public and private support for innovation initiatives that benefit disciplines across the University.
Grant & Contract Administration and Compliance Management: 50%
-Serve as expert on grants and contracts administration with responsibility for managing CoMotion's grants and contracts program (pre and post award).
-Secure gifts and grants from public and private organizations for innovation initiatives at CoMotion
-Serve as a strategist and resource for fundraising
-Manage a portfolio of primarily principal gift/grant level prospects
-Advise PI's on sponsor requirements particularly for specialized program announcements and non-federal sponsors.
-Prepare complex budgets and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives.
-Conduct literative review, synthesize information gathered, manage citations.
-Create complex graphs and figures.
-Manage compliance of Grants and Contracts program and provide technical advice and interpretation of government and foundation regulations and UW policies and procedures to PIs, program managers, researchers, and support staff.
-Act as the grant and contract compliance officer for the department in compliance with UW, federal, and state policies and regulations.
-Review proposals for potential IRB, IACUC and SFI issues and work with PIs for action.
-Interface with the University Office of Sponsored Programs (OSP), Corporate and Foundation Relations, Grants and Contracts Accounting (GCA), and funding agencies (NIH, NSF, foundations, pharma).
-Serve as the prime contact between agencies, central offices and faculty.
-Work with funding agencies (both federal and non-federal) to resolve problems and/or obtain approval for deviation from authorized procedures.
-Prepare Just-In-Time documentation and time of award documentation as required by the sponsor.
-Post-award responsibilities include preparing annual progress reports (i.e., NIH RPPRs) and final status reports for grants and contracts in partnership with the Principal Investigators and department staff.
-Use independent judgement and decision making to complete work on time and within compliance.
Coordinate with subrecipients/subc-ontacts to ensure that proposal requirements and timelines are met. Answer questions and provide guidance of a similar nature as provided to the UW PI.
-Escalate issues regarding specific proposals to the supervisor and department contacts
Quality Assurance: 20%
-Conduct a quality control review of all proposals to ensure each application is meeting sponsor/proposal requirements
-Analyze the quality assurance results to identify trends/opportunities for improvement in CoMotion processes, tools, and communication to further enhance the service provided to PIs and departments
-Work with the unit manager and administrator to implement process improvements
-Collect, analyze and report on metrics regarding division research portfolio, efficiency, compliance.
Portfolio Management: 15%
-Liaise with the department and PIs for pre-award and visa
-Coordinate with the post award contacts via email and phone, as well as holding quarterly meetings, to ensure a smooth hand-off at time of awards
-Monitor funding opportunities (program announcements, request for proposals, request for application) and distribute to faculty
-Proactively reach out to faculty for annual progress reports (e.g., RPPRs)
Administrative Responsibilities: 15%
-Develop and set policies and procedures for pre- and post-award administrative functions
-Act as liaison between the department, administration and other staff members, regarding grant and contract proposals.
-Serve as a content expert and resource for faculty, and other staff members regarding grant and contact proposals, post award management and compliance.
-Provide regular updates to faculty and department administrators regarding changes in federal and university research directives, as well as changes to ABC procedures
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.