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The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
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The Executive Vice Chancellor & Provost (EVC&P) is the chief academic officer of the University of California, Berkeley and acts for the Chancellor in his absence. In partnership with the Chancellor, the EVC&P shares responsibility for the overall leadership and management of the campus and advises the Chancellor on campus issues.
The Executive Assistant (EA) reports to the Associate EVC and Chief of Staff (AEVC), works in close collaboration with the Executive Assistant 3, and is responsible for providing executive level administrative, managerial, and analytical support to the EVC&P and AEVC, and project/program support to the Special Projects Administrator.
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Act as the primary filter for the extremely high volume of top-level information, correspondence, and requests that are received in the EVCP office.
Screen and analyze the substance of issues and judge the priority of incoming information and requests.
Route incoming mail and email to other administrative offices within 24 hours of receipt for their information or for action or comment.
Devise system(s) in a shared environment to track initiatives and assignments through to completion.
Manage central office files, both paper and electronic.
Review, edit, and proofread correspondence prepared in other campus offices for EVCP signature and approval. Draft correspondence on behalf of the EVCP or AEVC.
Assist the Special Projects Administrator with the ongoing maintenance and updating of the EVCP website.
Preparation of meeting materials and meeting support:
Provide daily briefing files for the EVCP and AEVC in preparation for meetings, i.e., independently anticipate data and information requirements, solicit and gather the information, prepare and assemble briefing materials.
In cooperation with staff in other offices, ensure all relevant information is received in advance of meetings, with sufficient time to allow for review and follow up in case the information does not meet the needs of the EVCP and AEVC.
Provide full administrative and logistical support to the AEVC and Special Projects Administrator for meetings, New Chairs Retreat and Monthly Seminars, Deans and Chairs Retreats, and periodic chair seminars and faculty lunches. This includes, but is not limited to, scheduling, room reservations, participant communication, materials prep, catering coordination, AV support, and room set-up and break-down.
Office management and operations:
Coordinate the EVCP Office's administrative support operations in close collaboration with the EA3. Develop and implement efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses.
With assistance from the EA3, ensure that the office is well organized and that information and supplies are readily accessible.
Provide back-up to the EA3.
Analysis and problem resolution:
On behalf of the EVCP and AEVC, handle a wide variety of complex, politically sensitive and highly visible issues, which are often confidential in nature.
Prepare responses to urgent divisional requests on behalf of the EVCP or AEVC; handle complex and highly sensitive matters, and independently assign actions to others or investigate issues and problems.
Using independent judgment, relay critical information in a timely fashion to the EVCP, the AEVC, and others, on a need-to-know basis. Brief the EVCP and AEVC on priorities and deadlines and on the status of pending issues.
Research, analyze and synthesize complex and/or highly sensitive information; provide confidential reports and summarize issues for senior staff, and other officials within the UC system.
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Knowledge and Skills (typically required of the position)
Ability to maintain a high level of organization and attention to detail while simultaneously understanding and integrating the larger context.
Advanced analytical/problem-solving skills.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies.
Intermediate to advanced knowledge of common campus-specific computer applications and new office technology tools.
Ability to multi-task with demanding timeframes in high impact office.
Ability to use a high level of discretion and maintain all confidentiality.
Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.
Advanced service orientation.
Small to mid-level project management skills.
Advanced knowledge of campus processes, protocols and procedures. Ability to effectively work both independently and in collaboration with others at varying levels of the organization.
Bachelor's degree in related area and/or equivalent experience/training
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Salary: $60,200 - $91,600 annual (depends on internal equity, related experience, etc)
For information on the comprehensive benefits package offered by the University visit:
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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see: