Advertised Summary Job Description: Reporting to the Research and Finance Administrator, the Grants Coordinator provides pre- and post-award management for all grants and sponsored projects the Division of Oncology Genitourinary Research Unit.
Develop proposal and study budgets working closely with the Principal Investigators (PIs). Enter proposals into RASCAL. Track proposals, budgets, contracts and other documents through Research Administration office, IRB as appropriate and Sponsored Projects Finance Administration, with facilitation as needed. Execute electronic grants submissions. Code sponsored projects affiliated invoices. Reconcile accounts to monthly ARC statements. Assure a timely quarterly completion of Sponsored Projects Attestation Statements. Review statements for budget and expense items and advises PIs and Division Administrator of significant under/over budget exposures. Update account spreadsheets and alert PI and administrator to any overdrafts or other accounting problems. Ensure payroll transactions charged to grants and contracts are processed accurately and within established deadlines. Ensure invoices are credited to the appropriate account. Ensure establishment of consulting agreements and reconcile payments upon. Approve and monitor subcontractors' timely invoicing and received payments and update subcontractors' database accordingly.
Provide PIs with regular, structured updates on their projects' financial status. Update divisional grants master sheet. Maintain shared database with research and academic documentation, submission dates, reporting dates and other deadlines as well as NIH style CVs; update other support information, shared resources, and other proposal support documentation. Coordinate project and grant close-outs, including final reconciliation, transfers, payroll and time effort documentation, and final report to University Controller. Maintain financial and scientific records of project. Manage other duties as assigned.
General Minimum Qualifications: Bachelor's degree or equivalent in education and experience, plus three years of related experience.
Additional Specific Minimum Qualifications: Excellent knowledge of Microsoft Office with proficiency in Excel. Good organizational, interpersonal, and communication skills and ability to work well with others and as part of a team are an essential part of the position. Strong work initiative and ability to work independently.
Preferred Qualifications: Knowledge of Institutional Financial Systems, NIH and other Federal Agencies compliances, GAAP.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.