ADMINISTRATIVE ASSISTANT II, Computer Science and Artificial Intelligence Laboratory (CSAIL), to provide comprehensive administrative support in support of MIT App Inventor, in particular for its Hong Kong project. Responsibilities include responding to area inquiries; coordinating/scheduling travel logistics and processing reimbursements; managing staff calendars and email; preparing/editing correspondence and other documents; managing planning, scheduling and logistics of meetings, seminars, workshops and events; ordering supplies and equipment; maintaining a research website; monitoring fiscal statements, reconciling accounts, and handling budgeting for purchases and meeting expenses; monitoring expenditures for compliance with sponsor guidelines; coordinating submission of sponsor-required reports in conjunction with CSAIL financial officer; and performing routine administrative tasks.
REQUIRED: high school diploma or its equivalent; a minimum of three years' secretarial, office, or related experience; proficiency with the Web and MS Office (Excel, Word, and PowerPoint) and ability to learn new software as needed; ability to be proactive, work independently, prioritize workload, deliver high quality results, and meet deadlines while managing multiple projects and competing demands; strong communication, writing, presentation, analytical, problem solving, time management, decision making, and organizational skills; meticulous attention to detail; resourcefulness; flexibility; excellent interpersonal and customer service skills and ability to relate to a diverse group of people; initiative and ability to anticipate consequences of actions, potential problems, or opportunities for change; good judgment and discretion with sensitive and confidential information; and ability work effectively and productively in a team-based environment, across all levels. A bachelor's degree, MIT experience, ability to speak Cantonese, and experience in an educational setting preferred. Working knowledge of LaTeX, HTML, Drupal, Google Docs, and other web software tools desired. Job #13578-5
Must be able to attend occasional evening and/or weekend meetings and/or events.
This is a four-year appointment with the possibility of extension.
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.