Administrative Services Manager - 72408
Description Medical Center Development is seeking candidates with excellent management, organizational and administrative skills to direct and manage the operational and administrative services of the Major Gifts (MG) office. This position is also responsible for hiring, training and supervising the development coordinators, plus student assistants and temporary workers as necessary. The Administrative Services Manager (ASM) reports to the Director of Administrative Services (DAS).
Administer and support programs or functions under general supervision.
Direct and manage the operational and administrative services of the Major Gifts office. Provide management support to the Major Gifts Leadership Team as necessary to develop and implement policies and procedures that ensure the effective functioning of the Major Gifts Office. Work closely with the DAS and directors on all aspects of MG administration. Leadership of administrative support teams including providing a forum for sharing of information and training.
Administrative Management 40%
Systems Management 15 %
Office/Program Coordination - 20%
DC Skills Development 15%
Special Projects 10%Note: Not all unique aspects of the job are covered by this job description
Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the universitys donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.
* Implement, administer and evaluate day-to-day activities of the unit, function or program. May act as key contact.
* Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
* Analyze and interpret policies; develop, revise and implement procedures.
* Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.
* Participate in outreach activities that may include communications, events, training, conferences, and/or fundraising.
* May oversee budgets and monitor and approve expenditures.
* May direct staff to perform various tasks and assignments. May also supervise staff.
* - Other duties may also be assigned
Qualifications Education & Experience:
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
* Demonstrated ability to prioritize own work and multi-task.
* Demonstrated excellent organizational skills.
* Demonstrated ability to take initiative and ownership of projects.
* Ability to communicate effectively both orally and in writing.
* Ability to routinely and independently exercise sound judgment in making decisions.
* Demonstrated experience working independently and as part of a team.
* Relevant subject matter knowledge.
* Ability to direct the work of others, for jobs requiring supervision.
Certifications and Licenses:
* Constantly perform desk-based computer tasks.
* Frequently stand/walk, sitting, grasp lightly/fine manipulation.
* Occasionally use a telephone.
* Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
* May work extended hours or weekends.
* Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
* Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
* Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: Office of Development
Job Code: 4121