Position Title: Executive Assistant to the Campus Provost
Location: Belleville, Ill.
Start Date: Begin immediately upon hire
Closing Date: Open until filled
Purpose of Position: The executive assistant to the campus provost is responsible for providing exemplary customer service, management and administrative support for the provost’s office at the Belleville campus.
Duties & Responsibilities:
Job Knowledge and Responsibilities
-Manage provost’s office.
-Prioritize and filter calls, visitors, and all communications.
-Provide exemplary customer service for the campus provost and on behalf of the provost to students, staff, faculty, community members, and other stakeholders.
-Manage the provost’s calendar and schedule.
Communication, Collaboration, and Teamwork
-Produce and format documents, presentations, and spreadsheets, including composition, editing, proofreading, and aggregation of data.
-Assist with and coordinate meetings.
-Participate in department meetings as requested.
-Work closely with the academic affairs coordinator.
-Serve as a liaison with the St. Charles campus.
Planning, Organizing, and Accountability
-Create purchase orders and check requests.
-Maintain appropriate supply inventory for the office.
-Compile, organize, and analyze information into relevant reports and summaries.
-Maintain filing systems and utilize basic word processing, database, presentation, and spreadsheet applications.
Initiative, Problem-Solving, and Decision Making
-Assist campus provost in finding solutions for issues faced by the provost’s office.
-Serve as a contact point and find solutions for student, staff, and faculty concerns.
Support the Mission of the University
-Support the mission of the university and serve as an ambassador of the university.
Job may require other duties as assigned
Required Qualifications – Required qualifications to effectively perform the job. An equivalent combination of education, training and experience will be considered. (Additional requirements may be designated by position.)
-Bachelor's degree is required; master’s degree is preferred.
-Must have three years of job-related experience.
Knowledge, Skills and Abilities – May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
-Must have excellent written and verbal communication skills.
-Must possess excellent customer service skills.
-Must be highly organized, motivated, and able to work on multiple tasks simultaneously.
-Must have strong professional integrity.
-Position requires the ability to solve problems, use good judgment, think critically, and communicate effectively.
-Ability to learn and apply institutional policies and procedures.
-Able to professionally handle confidential matters.
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
-General office conditions.
Physical Abilities - Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
-Must be able to sit at a computer for extended periods of time.
-Regular attendance is a necessary and essential function.
Hours/Days: M-F 8 a.m.-5 p.m. Some weekend or evening work may be required.
Exempt/non-exempt status: non-exempt
Length of Contract: N/A
Required Performance Assessment: Yearly Staff Performance Review
How to Apply:
Submit letter of interest, résumé, transcripts, performance assessment, publication sample, and three recent letters of recommendation to https://lindenwood.wd1.myworkdayjobs.com/CareerOpportunities. Lindenwood University is an equal opportunity employer.