Director of Collections & Exhibitions, Cantor Arts Center - 72301
The Director of Collections & Exhibitions is a vital member of the management team at the museum, as he/she leads and is responsible for the successful planning, production, management, and completion of the museums entire exhibitions program (including, special exhibitions, travelling exhibitions, focused exhibitions, and collections rotations). Additionally, he/she is responsible for the day-to-day management of the staff and operations for collections, exhibitions, installations, image rights, and database. This involves having a holistic view of all activities to do with art movement in and out of the building, and the care and maintenance of the collection and loans in both storage and on display. The position calls for a strong leader to strategize, plan and manage a complicated exhibition schedule of more than 20 different exhibitions annually, working as a trusted partner with both the museums curatorial staff and a wide range of faculty, students, and other guest curators to develop a process for each project that allows the set goals to be met. He/She also facilitates planning amongst the exhibitions, collections and installations teams, ensuring that the scheduled activities allow time for focus on each area.
The Director of Collections & Exhibitions will be charged with evaluating the exhibition program to establish a strong vision for exhibitions that aligns with the museums goals and standards of excellence. This vision will support a comprehensive, transparent and systematic exhibition planning process. He/she must be able to anticipate problems, remain unflappable in the face of multiple roadblocks, remain flexible as the course of planning changes, and recognize that each project is different, yet requires a process. The process will introduce early and clear entry points for those units involved in exhibitions, encourage interdisciplinary scholarship and approaches, and enhance opportunities for audience engagement. While constantly seeking new strategies to be more efficient and cost effective, The Director of Collections & Exhibitions leads meetings, takes ownership of the budget process, is responsible for ensuring all parties are accountable and on budget, provides monthly reports on each of the exhibition budgets, and serves as a mentor to students as they develop and implement exhibition proposals.
The ideal candidate will have a proven track record of supervisory experience, having led the planning and implementation of exhibitions in a museum or gallery setting with a team of staff and contractors and being equally familiar with museums best practices in collections care and maintenance. The Director of Exhibitions and Collections will be responsible for developing and maintaining exhibition schedules and budgets, and working with curatorial, education, registration, communications, operations, and security departments to identify and manage all logistics of exhibitions, including overseeing tour details for travelling exhibitions. The Director of Exhibitions and Installations creates and monitors detailed schedules for the installation of each exhibitions from conception to completions and effectively manages the museums team of preparators in all aspects of installation and art handling at the museum, including preparatory involvement in permanent collection moves and maintenance.
Develop a close working relationship with the Associate Directors of the museum, and with colleagues, especially curatorial colleagues, to ultimately gain their respect, trust and cooperation. Identify ways Education, Development, Digital, Publications, Design, Installation, Marketing, Public Programs, etc. is included early and systematically in the process to ensure cross-museum communications, planning, and budgeting.
Listen, analyze and innovate. Assess the Collections, Exhibitions and Installations units structure and staffing so it supports success of these systems and the end product. Supervise team of Registrars, Preparators and Exhibition specialists. The position also supervises contract staff, including graphic designers, graphic installers, sign makers, and technicians, among others.
Exhibition Management: Lead the planning and execution of exhibitions for display at the Museum, as well as any related touring components of such exhibitions. Evaluate the system by which exhibitions are introduced, reviewed, approved, developed, scheduled, managed, traveled and measured. Utilize project management best practices, such as detailed project schedules, exhibition calendars, budgets, and communication platforms, to ensure high-quality exhibition results, completed on time and on budget. Collaborate with all stakeholders to be sure they are well represented and incorporated within a strong team environment. Monitor contract issues throughout exhibition and installation to ensure contractual obligations are met. Oversee the budget management of all exhibitions, introducing discipline and holding individuals accountable to timelines and finances in order to contain costs prevent overruns and reduce misuses funds and staff time.
Collections: Manage and facilitate operational efficiency of entire collections department, including all registrars and registration staff. Delegate tasks and responsibilities, analyze and determine staffing needs, evaluate and develop internal processes and policies in coordination with Associate Directors. Collaborate with curators and museum management to manage complex and shifting priorities, strategically evaluate and recommend solutions and new procedures and develop plans to implement and support new processes. Works in consultation with the Associate Directors on development of annual department budget; prepares and manages special project budgets. Oversees rights and reproductions and management of collection database.
Installation: Create detailed timelines of the work of the installations team (Preparators) throughout each exhibition form conception to completion. Work in collaboration with the collections department to maintain the exhibitions schedule such that preparator time may also be managed in the service of ongoing collections moves and maintenance. Identify and establish best practices such that the Cantor maintains excellent exhibition quality and protocols. Oversee the hiring and supervision of contract preparators to ensure appropriate effectiveness of program.
Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
* - Other duties may also be assigned
A senior museum professional with a minimum of 5 years of progressively responsible supervisory experience managing registrars, preparators, and exhibition staff, with a deep knowledge of exhibition concepts, practices, policies and procedures, is required. Proven supervisory and leadership skills; a solutions-oriented, diplomatic problem solver and team player.
Experience within a highly productive international operation is preferred. Knowledge of current and emerging trends of museums and cultural institutions is a key component to a candidates potential success in this role. Knowledge of professional museum practices including lighting and display conditions, fine arts shipping methods and insurance policies, registration methods, art preservation, security measures, interpretive strategies, and exhibition planning and installation practices.
A proven track record of managing multiple complex projects simultaneously and staying on budget and on time. Self-confident and secure; unflappable in the face of multiple problems; pragmatic, grounded, authoritative, decisive and disciplined; mentally flexible and creative as circumstances demand. A creative problem-solver who is nimble and able address and lead a team to solve any unexpected challenges to successfully mount exhibitions within existing timelines and budgets.
Superlative communication, interpersonal and negotiation skills grounded in excellent judgment; a diplomatic ambassador who can assess risk, hold a position, engage diverse partners and drive complicated deals to closure. Experience negotiating and managing contracts and legal agreements.
A true collaborator about whom all sides consider possesses a strong sense of integrity and an unerring ethical compass in a dynamic cultural arena.
Education & Experience:
B.A. in Museum Studies, Arts Administration, Art History, or a related field. Graduate level studies preferred
Knowledge, Skills and Abilities
Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
Demonstrated ability to develop and meet budget goals.
Demonstrated solid planning and organizational skills.
Demonstrated experience working independently and as part of a team.
Excellent interpersonal, written and oral communication skills.
Strong relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Constantly perform desk-based computer tasks.
Frequently stand/walk, sitting, grasp lightly/fine manipulation.
Occasionally use a telephone.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: School of Humanities and Sciences
Job Code: 4122