The Administrative Assistant 2 provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept. calendar. Supports multiple faculty members in the Biomedical Engineering department. This is a one year termed position subject to renewal dependent on performance and available funding.
Documents & Databases
- Prepares manuscripts, scientific, technical &/or statistical documents.
- Proofs for spelling & grammar.
- Enters information into spreadsheets &/or databases.
- Creates equations.
- Compiles routine reports, statistics, tables, charts, etc. from readily available information including assistance with progress reports and compiling data for grant applications
- Coordinates content maintenance of websites &/or blogs.
- Trains &/or assists faculty &/or staff in updating their websites &/or blogs.
- Reviews budget statements as needed to assist faculty.
- Communicates with Accounting Specialist on financial matters
- Communicates with Financial Assistant on payroll and student funding matters.
- Assists faculty member with resume download and review for staff hires.
- Communicates with MCC Customer Service Center for research staff appointments.
- Coordinates supervisor's &/or department calendar.
- Coordinates registration & travel.
- Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
- Provides information via phone, e-mail, mail, etc.
- Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
- Performs other duties as assigned.
- A high school diploma or equivalent required.
- 2 years of administrative support or other relevant experience required.
- Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
- A bachelor's degree and previous experience in an office/administrative setting or the equivalent combination of education, training and experience from which comparable skills can be acquired.
- Intermediate knowledge of MS Word, PowerPoint, Excel, Adobe Photoshop, email, and web browsers.
- Demonstrated ability to perform duties and responsibilities with accuracy and attention to detail and support for organizational policies, as well as the ability to anticipate demands/pressures of assignments and adjust accordingly.
- Ability to write precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
- Demonstrated ability to communicate effectively one-on-one, in small groups and in public speaking contexts.
- Ability to take a common sense approach, be proactive and work independently.
- Customer Service.
- Team Player.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.