ADMINISTRATIVE ASSISTANT I, Urban Studies and Planning (DUSP)-Senseable City Lab (part-time, 20 hrs/wk.), to perform a variety of duties for the lab, including data entry, financial management, and administrative support. Will assist with setup and cleanup for general meetings and logistics for an annual conference; manage ongoing vendor negotiations, catering orders, facilities requests, room reservations, lab mailings, FedEx packages, orders for office and research supplies, visitor reservations, and office filing systems; handle all pre- and post-travel arrangements, input travel expense reports in the MIT Concur system, and submit documentation for lab travel expenses; manage the payment, documentation, and reporting of lab finances; process ongoing invoices and payments, administer requisitions and purchase orders, submit receipts, and track expenses for the director/assistant director; independently manage the monthly tracking of lab expenses and submit financial reconciliations to the department; support the assistant director with tracking of all budgets and projecting future spending trends; routinely update the Senseable City Lab database with journal and news articles and information pertaining to new lab members; and perform routine office work including photocopying, mail distribution, and other duties as assigned.
REQUIRED: at least two years' experience in an office setting; excellent organizational, time management, communication, customer service, problem solving, and interpersonal skills; and ability to work both independently with limited supervision and as part of a team. Attention to detail is critical, as is the ability to set priorities. A bachelor's degree and familiarity with MIT SAP and MIT accounting procedures preferred. Job #13850-4
This position has been changed to part-time. Twenty hour a week schedule to be determined.
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