| The Department of Laboratory Medicine serves as a regional resource for clinical laboratory services required for patient care, research and educational programs in laboratory medicine. The department currently employs 900 people who work at the award-winning University of Washington Medical Center (ranked among the top medical centers in the United States as rated by U.S. News & World Report), Harborview Medical Center (the region's only Level I Trauma center, known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally- and medically- vulnerable populations.), and many other clinical and research facilities in the area. The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement and natural beauty. |
Laboratory Medicine has an outstanding opportunity for a full-time, Laboratory Medicine Payroll Supervisor. This individual will report to the Associate Administrator, Laboratory Medicine. Laboratory Medicine's payroll group is a decentralized payroll unit within UW Medicine. Payroll is processed and prepared for Harborview Medical Center, University of Washington Medical Center and the School of Medicine for over 900 employees and over 60 faculty. The Payroll Supervisor performs duties such as auditing, analysis, reporting and other types of fiscal operations. This position is responsible for ensuring coordination and implementation of personnel record tracking systems that support payroll activities within Laboratory Medicine. Supervisory responsibilities include but are not limited to: interviewing, participating in the selection of applicants, managing performance, recommending corrective action and supervising technical activities of the payroll staff. The Supervisor will develop, modify and maintain multiple record keeping and reporting systems for varied and complex payroll staff activities, including shared leave, Family Medical Leave (FMLA), Family Care Leave (FCL), military leave, salary increments, distribution budget endings, etc. The Supervisor will perform payroll functions and remain current on use of all existing and future systems such as OPUS, HEPPS, Lawson, KRONOS, ETR/PTR, OWLS.
Primary Job Responsibilities:
- Interview, hire and orient new employees to maintain a qualified technical staff.
- Provide direction and guidance related to payroll processes and procedures for Lab Medicine Payroll Coordinators.
- Supervise fiscal specialists, office assistants and temporary staff in Lab Medicine Payroll.
- Maintain a competent technical staff and high-quality customer service focused on Patients Are First' and the UW Medicine Service Culture Guidelines.
- Participate in the development of novel educational tools/programs for training, maintaining technical competency and quality assurance. Coordinate training, continuing education and in-service education for staff.
- Delegate responsibilities, duties and tasks to optimize the use of staff time, skill, and expertise.
- Oversee staff scheduling; evaluate and approve leave requests.
- Review and evaluate performance; provide fair and immediate feedback on staff's job performance; recognize superior performance; counsel staff to improve performance; recommend corrective action as necessary.
- Schedule, set agenda and conduct regular payroll meetings.
- Direct and review quality control standards and programs; develop monitors and preventive maintenance programs to
avoid over and underpayments.
- Resolve service related problems with other divisions or departments. Consult with faculty as appropriate.
- Maintain regular, timely communication with faculty and staff to ensure policies, procedures, and decisions are clear and understood.
- Solve problems through interactions with staff and personnel from other departments and lab divisions.
- Direct the preparation of fiscal reports such as monthly non-productive hours, quarterly reports for SOM budgets and year end reports for hospital budgets.
- Exercise independent judgment in interpreting and applying rules and regulations, including contracts governing pay.
- Select and recommend alternative courses of action.
- Assume additional duties and responsibilities as assigned by Laboratory administration.
- Perform duties of Fiscal Specialist 1 & 2 / Lab Medicine Payroll Coordinators to ensure the timely submission of payroll.
This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.