Advertised Summary Job Description: Reporting to the Department Administrator/CFO and the Senior Financial Manager, the Financial Coordinator will provide support for the daily operations of all fiscal, grants and administrative activities in the Department of Neurology.
Pre-Award The Financial Coordinator will be assigned a number of faculty in the department. S/he will assist those Principal Investigators (PI) in the preparation and submission of all Federal, State and Foundation grants and contracts applications. S/he will be responsible for the preparation of the budget based on the aims and budget justifications provided. Working with Sponsored Projects Administration s/he will insure timely submissions following established policies and best practice.
Post-Award On funded grants the Financial Coordinator will support the PI by preparing and reviewing travel and business expense reports, payment requisitions, and petty cash. Reconciling of all accounts which require matching expenses to invoicing and documenting as appropriate. Assigns account numbers for all Purchases, reviews and approves orders, reconciles accounts, and prepares expenditure corrections as needed. Prepares, reviews, and maintains records of expenditures and income. Prepares budgets and financial reports including projections for Principal Investigators, Department Administrator and for the Chair of the Department. Manage salary suspense account and charges salaries as deemed appropriate across the various sources of revenue. Reconciles payroll distribution pending account to ensure that all salaries are transferred out to valid accounts in a timely manner. Prepares and submits reconciliation reports on all sponsored activity accounts including Training Grants to Research Accounting for reporting to Sponsor.
Other Activities Working with faculty monitor quarterly and complete yearly effort certification cards in the university's Effort Reporting System and assists in the completion of the annual effort report for the Department. Assigns account numbers for all Purchases, reviews and approves orders, reconciles accounts, and prepares expenditure corrections as needed.
Assist in the data population for PI's profit and loss statement and other financial documents.
Performs other related duties as assigned.
General Minimum Qualifications: Bachelor's degree in Accounting or Finance or related discipline plus two years' related experience.
Additional Specific Minimum Qualifications: Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies. Intermediate Excel proficiency.
Excellent analytical, organizational, interpersonal, oral and written communication skills.
Preferred Qualifications: Master's degree preferably in accounting. Prior experience in an academic grant funded environment. Expert level functional knowledge of pre- and post-award grants administration, rules, regulations, policies and procedures.
One to two years of grants submission and accounting experience in a research environment.
Advanced Excel Proficiency
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