Position: Temporary Full-time Research Administrator
Hours: This is a full-time position (40 hours per week/ 8:30am-5:00pm / M-F)
Pay: $26.50 per hour
Approximate start date: ASAP
Approximate end date: TBD
Northwestern University is seeking a temporary Full-time Research Administrator for the Chicago campus.
Temporary Job Description:
The temporary Research Administrator provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. This individual may provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. This individual may provide lifecycle pre- and post-award research administration ensuring the fulfillment of all grant and/or contract and compliance requirements. The Research Administrator manages overall day-to-day research administration activities and may research and identify funding opportunities and faculty and/or PIs with associated research competencies and interests. This individual ensures that all activities are completed in compliance with associated local, state, federal and institutional rules and regulations.
Typically administers multiple research projects such as:
Single Principal Investigator (PI) proposals, grants and/or contracts
Basic multi-PI or multi-unit proposals, grants and/or contracts
Research portfolio for a small to mid-sized unit
NIH U-approximately $500K+/yr. over multiple yrs.
NIH P-approximately $500K+/yr. over multiple yrs.
NIH T-approximately $100-$200K+/yr. over multiple yrs.
DOD and industry awards
Center or program grants
Proposals with cost sharing
Non-funded negotiations such as NDAs, user agreements
Manages pre-award administration of grants and/or contracts.
Reviews solicitation and coordinates with the principal investigator the preparation of the administrative components of proposals.
Develop, prepare, and finalize project budgets, and provide budget justification.
Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
Establishes procedures at the small to mid-sized unit level related to pre-award administration.
Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
Manage sub-recipient(s) information, cost sharing and administrative costs on a proposal.
Confirms IRB and IACUC approvals as appropriate.
Prepares and/or reviews complete budget.
Completes post-award administration of research grants and/or contracts.
Reviews account establishment.
Manages effort commitments of key project personnel.
Approves high-value/high-risk expenditures.
Interprets awards documents.
Reviews and reports expenditures.
Verifies processing of cost share transactions.
Reviews award budget status with PIs.
Provides data needed for interim and final financial and technical progress reports.
Facilitates account close out activities, coordinating with ASRSP as needed.
Establishes procedures at the small to mid-sized unit level related to post-award administration.
Serves as liaison between department and OSR, ASRSP, IACUC, IRB, internal audit, funding and regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Oversees unit's entire assigned sponsored program portfolio.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing and/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Mentors junior research administration personnel.
Provides training to technical and administrative staff in unit regarding research administration.
Ensures compliance with all appropriate NU policies and practices; local, state, federal, agency and sponsor rules, regulations and requirements regarding grant and/or contract administration.
Recommends changes to improve programs, policy and/or practice.
Resolves compliance problems and issues working in conjunction with faculty.
Resolves compliance problems and issues involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
2 years’ research administration + 1 year financial or administrative support experience in a research environment (total of 3 years).
Organization, time management, detail oriented
Self-starter, diplomatic, pro-active, manage stress
MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).
Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.
Date Posted: 7/12/2016
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.