Sonoma State University
Job Title: Written English Proficiency Test (WEPT) Assistant (Administrative Support Coordinator I) 50% TEMPORARY
Department Name: Office of Academic Programs/Written English Proficiency (WEPT) Office
Job ID: 104198
Salary and Benefits
The salary range for this position is 2,846 to 4,484 per month. Starting salary placement depends on qualifications, experience and salary budget and based on 50% time base will not exceed 1,800 per month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link below or by request from SSU Human Resources.
First review of applications will be at 8 am on July 13, 2016. Applications received on or after the first review date may not be considered.
Conditions of Employment
This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date.
Reporting to the Writing Center manager with lead direction provided by the Written English Proficiency Test (WEPT) Coordinator, the incumbent initiates, coordinates, and implements a variety of administrative duties in support of the administrative operations of the WEPT Office.
Working under general supervision, the incumbent will perform a range of administrative support for the day-to-day operations of the WEPT Office. Duties will include, but are not limited to: managing WEPT readings; inputting WEPT test score data into PeopleSoft and generating test result letters; maintaining electronic records and filing; processing WEPT advising requests and providing some initial advising to students; processing waiver petition requests; preparing reader analyses and other statistical reports as requested; preparing an annual WEPT report; and managing special WEPT exam situations in coordination with the DSS program and the MLL program.
In support of the WEPT Office, the incumbent holds regular office hours and provides WEPT information during those hours; facilitates contact with WEPT advisors and other campus staff and faculty; and provides a high-level of customer service to students, faculty and the campus community. The incumbent also responds to phone, e-mail and in-person inquiries; provides word-processing and spreadsheet support using Microsoft Word and Excel; enters data into databases, enters and extracts data into the campus HRIS/SA/Financial system PeopleSoft;
Additional duties may include: record-keeping and tracking; maintaining and ordering supplies; preparing payroll vouchers for WEPT readers; and other standard paperwork; updating and maintaining forms and handouts for department use; maintaining filing systems; and coordinating special projects.
Performs other secondary duties as assigned.
Duties take place mostly in an office setting located in the Stevenson Building at Sonoma State University. The normal work schedule is flexible but hours must be set during typical business hours, Monday through Friday, 8:00 am to 4:30 pm. Overtime, evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator.
Minimum education requirements are high school degree or technical/vocational program degree, and a minimum of two to three years related, progressive office experience, or an equivalent combination of education and experience to be proficient in performing work assignments. Bachelor's degree preferred. Experience with the tutoring of writing is strongly preferred.
Must have expertise in Microsoft Excel and Microsoft Word; possess strong critical thinking skills and excellent written and oral communication skills, including a thorough knowledge of English grammar, spelling, and punctuation; competency in standard business math, thorough knowledge of office systems and the ability to use a broad range of technology, systems, and packages with the ability to update and retrieve information from relational database applications.
The incumbent must have the ability to learn, interpret independently, and apply a variety of complex policies and procedures; demonstrate the ability to maintain accurate records with a high level of attention to detail; thorough working knowledge of applicable university infrastructure, policies, and procedures; ability to independently handle large, multiple work unit priorities, projects, and meet critical, cyclical deadlines in a timely manner. The incumbent must have the ability to work effectively both independently and as part of a team; solve problems using reasoning and judgment to develop practical, thorough, and creative solutions; prioritize multiple tasks to meet changing priorities; be detail oriented and possess strong organizational skills; possess experience responding with sensitivity to individuals from diverse backgrounds, and in maintaining good working relationships with faculty, staff and students; communicate effectively with the campus community; demonstrate competency in effectively presenting standard information in writing, and understanding, interpreting, and communicating procedures, policies, information, ideas and instructions; draft and compose correspondence and standard reports; and enter data by keyboarding approximately six hours a day. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment.
Click the "Apply Now" to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered:
1. Cover Letter (attach as first page of resume)
3. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Conflict of Interest
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
About Sonoma State University
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Sonoma State University's Jeanne Clery Act Annual Security Report is available at http://www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at http://www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.
Sonoma State University
Main (707) 664-3100
Fax (707) 664-3196
1801 East Cotati Avenue
Rohnert Park, CA 94928
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