Sonoma State University
Job Title: SOURCE/MAP/McNair, Administrative Support Coordinator (Administrative Support Coordinator II)
Department Name: Office of Undergraduate Studies
Job ID: 104197
Salary and Benefits
The salary range for this position is $3,115 to $4,913 per month. Starting salary placement will be at the minimum of the range.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link below or by request from SSU Human Resources.
First review of applications will be at 8 am on July 13, 2016. Applications received on or after the first review date may not be considered.
Conditions of Employment
This is a full time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date.
The Administrative Support Coordinator provides day-to-day administrative support for the SSU Office of Undergraduate Research and Creative Experiences (SOURCE), the MAP Program, and the McNair Scholars Program. Reporting to the Director of Undergraduate Research with additional work direction from the Director of the Multilingual Achievement Program (MAP), the Administrative Support Coordinator performs a variety of complex administrative tasks, including those of a sensitive and confidential nature.
Working under general direction, the incumbent will perform the full range of administrative support for the programs in their day-to-day operations. Duties will include, but are not limited to: coordinating projects and programs; maintaining databases; compiling/creating and distributing e-newsletters; creating routine and non-routine correspondence and reports; designing and distributing marketing/promotional materials for all three programs; maintaining program websites; assisting with the editing of an academic journal; assisting with the compilation of a MAP Program manual; and assisting SOURCE Award recipients in processing paperwork to access funds for travel and research supplies. Incumbent will purchase supplies for all three programs using a university Procurement Credit Card (ProCard).
Performs other secondary duties as assigned.
Duties take place mostly in an office setting located in the Schulz Information Center at Sonoma State University. The normal work schedule is Monday through Friday, 8:00 am to 4:30 pm. Overtime, evening and weekend hours may be required to meet operational needs, as specified by the Appropriate Administrator. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator.
The successful candidate must have a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing and/or the equivalent combination of equivalent training, education and administrative experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices and programs with 3 or more years of related administrative coordination experience. A bachelor's degree in English, Teaching English to Speakers of Other Languages (T.E.S.O.L.) or related disciplines, is strongly preferred; or a bachelor's degree in any discipline with experience in desktop publishing and marketing. Incumbent must demonstrate experience and sensitivity in working with under-represented students. Demonstrated proficiency in advanced academic English and strong proofreading/editing. Must have expertise in Microsoft Excel and Word and in a variety of office software packages and communication systems. Experience with Adobe software programs such as InDesign, Photoshop, and Dreamweaver preferred. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist as it relates to and impacts the program; a working knowledge of general practices, program, and/or administrative specialty; a basic knowledge of and ability to apply fundamental concepts. Incumbent must possess the ability to work with students, faculty, staff and the community in a wide variety of situations; must be detail-oriented and possess strong organizational skills; must have the ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference; must have the ability to prioritize and perform multiple tasks; maintain working relationships with faculty, staff and students; must have strong written and oral communication skills and have the ability to compile, write, and present reports related to the program. Must have the demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment. May be required to meet the standards of the University Conflict of Interest policy if performing purchasing with a University ProCard.
Click the "Apply Now" to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered:
1. Cover Letter (attach as first page of resume)
3. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Conflict of Interest
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
About Sonoma State University
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Sonoma State University's Jeanne Clery Act Annual Security Report is available at http://www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at http://www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.
Sonoma State University
Main (707) 664-3100
Fax (707) 664-3196
1801 East Cotati Avenue
Rohnert Park, CA 94928
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