The Business Administrator (BA) is a subject matter expert with responsibility for ensuring the effective, compliant, and efficient management of financial and business functions for the Office of Human Resources (the Office). With a specific focus on budget development and monitoring, facilities and space planning, risk management and business continuity, the incumbent will contribute to the development of polices, practices and guidelines for effective operation of these areas. The BA is the primary financial/budget contact for the Office and coordinates with Financial Planning and Budget offices, Financial Operations, Procurement, Contract Management, Information Technology, Facilities Management, and other offices as necessary.
Budget Planning and Monitoring
- Plans and manages the Office's complex budget ensuring sufficient resources to fund strategic priorities in a financially sustainable manner, and support organizational needs and service enhancement initiatives. This includes but is not limited to: planning, monitoring and implementing the Office's annual budget including fiscal resource allocation of appropriated or recharge centers; reviewing purchases, travel and entertainment transactions, serving as Level II NU Financials approver; overseeing routine budget reconciliation and analyzes budget position. Prepares reports, analyses, presentations and other materials to support budget planning, statuses, and reporting of results.
Contract and Vendor Management
- Negotiates and reviews contracts with external vendors for purchases and services. Ensures that all contracts meet Northwestern's guidelines and are up to date and renewed as appropriate. Facilitates the Office's 'request for proposal' (RFP) process and partners with the Procurement Office in creating and managing RFPs and selecting vendors for new or continuing services.
Facilities and Space Planning
- Assesses the need, develops recommendations and implements space allocation processes to ensure the most appropriate use of available space. This includes but is not limited to: assisting in determining and assigning space; overseeing building maintenance and construction projects in coordination with Facilities Management, negotiating leases, if applicable, overseeing the annual SIMS survey, monitoring facilities and workstation conditions and updating as required.
Risk Management and Business Continuity
- Develops and maintains the Office's business continuity, safety and risk management plans to ensure currency and compliance.
Policy and Procedure Development
- Contributes to the development of polices, practices and guidelines for efficient operations and monitors their implementation and impact, and analyzes and evaluates results.
- May supervise and coordinates the work activities of subordinates, makes recommendations for hiring, firing, evaluation and administration of corrective action. Establishes goals and performance objectives. Coaches and counsels staff members relative to performance improvement, training and development, team effectives, cross-training, etc.
- Performs other duties as assigned.
- Bachelor's degree or the equivalent combination of education, training and experience from which comparable knowledge and skills can be acquired.
- 5 or more years' administrative experience including budgets, finance, grants, facilities, and/or human resources; or other relevant experience.
- Demonstrated proficiency with the Microsoft Office Suite of products, typing, grammar, and spelling, and punctuation, oral and written communications.
- Excellent customer service, interpersonal skills, and tact in dealing with people.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.