The Senior Program Coordinator provides important leadership for Science in Society, a Northwestern University research center dedicated to science education and community engagement. As part of the Science in Society team, the Senior Program Coordinator will serve as program lead for Science Club, a nationally award-winning afterschool program developed in collaboration with Boys and Girls Clubs of Chicago and teachers in Chicago Public Schools. Responsibilities include: program leadership, budgetary and evaluation oversight, maintaining supportive relationships with Boys and Girls Club staff and local teachers, recruiting and training scientist volunteers, and overseeing program implementation at multiple sites across Chicago. This position will also support Science Club's strategic planning and extramural funding/development efforts.
The applicant should have access to a vehicle for offsite programming, meetings, and community partner work.
- Oversees and ensures that day-to-day operations are appropriately managed, efficient and effective.
- Develops, maintains and reports on quantitative and qualitative performance measures.
- Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
- Acts as liaison to IT to ensure technology systems are properly installed and maintained and meet the informational, analytical and computing needs of users.
- Attending multiple program sessions at the Boys and Girls Club each week: 2 days/week during school year and up to 4 days/week in the summer.
- Arranging and attending regular meetings with Boys and Girls Club staff and Chicago Public School teachers.
- Ensures necessary hardware, software and network infrastructure services are appropriated from central or internal IT.
- Issues work order requests for maintenance, repairs and upgrades.
Budgets and Financial
- Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
- Creates and oversees finances, budget, associated analysis and reports.
- Creates/enhances internal daily, monthly and annual processes and training.
- Reviews exceptions forms and reimbursements that require special attention.
- Develops fees, charges, recharge rates, etc for services.
- Approves funds reallocation within budget as necessary and appropriate.
- Recommends changes to tools to improve analysis, forecasting, modeling and reporting and ultimately quality of financial information and analyses provided to management for planning, evaluating and controlling operations.
Communication, Outreach and Recruitment
- Ensures program/project success in regard to revenue and expense goals including recruitment, participation, etc.
- Identifies opportunities and strategies for short- and long-term growth and expansion.
- Creates and implements program/project brand identity and marketing and advertising strategy.
- Oversees marketing of new and current programs, working with partner institutions and media to ensure marketing plan effectively targets applicants, sponsors, etc.
- Ensures that all advertising and marketing materials accurately represent programs.
- Pursues opportunities for alumni contact and solicitation.
- Building and maintaining relationships with Boys and Girls Club staff, Chicago Public School teachers, and volunteers.
- Responsible for overseeing recruitment of youth Science Club participants, Recruiting and training scientist volunteers from nearby universities and colleges.
- Responsible for managing high school summer internship program for Science Club high school alumni and/or high school students from partner schools.
- Manages development and maintenance of evaluation processes including associated metrics and key performance indicators.
- Reviews and analyzes outcome measurements and recommends changes and enhancements to improve program/project.
- Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives.
- Leads evaluation activities at the Boys and Girls Club site and with Science Club mentor alumni. This may include interviews, surveys, focus groups, and observations
- Researches competitor, and state-of-the art developments to enhance, improve, and innovate program curricula and delivery to better meet goals and objectives.
- Coordinates with program/project sponsors on the delivery of all onsite instruction and provision of logistical support.
- Recruits, trains and assigns faculty/instructors to teach programs.
- Supervises creation of components, including curriculum development, lectures, conferences, seminars, support groups, etc.
- Oversee development and implementation of new program/project initiatives.
- Manages relationships with partners, foundations, etc. and coordinates logistical support
- Continually assesses and innovates program/project to achieve educational goals.
- Develops strategy for program/project growth and expansion.
- In partnership with NU Corporate Relations and Development offices, identifies extramural funding opportunities; assists with drafting proposals to federal, foundation, and corporate sponsors.
- Manages development and implementation of processes and procedures for all safety, security and compliance programs.
- Manages compliance with all applicable federal, state, local and NU laws, regulations, policies and procedures.
- Develops the creation and/or implementation of associated training.
- Manages and implements strategic plans.
- Reviews plans, meets with leadership and key faculty and staff.
- Provides advice and counsel and recommends changes and improvements to functional operations to better meet organizational needs and objectives.
Performs other duties as assigned.
- Bachelor's in science, education, or a STEM-related field + 2 years program administration or similar experience; or 4 years program administration or similar experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Demonstrated success cultivating relationships with community and academic stakeholders.
- Strong project management experience.
- Working knowledge of evaluation-related principles, theories, and practice.
- Ability to perform basic statistical analyses of qualitative and quantitative research data using appropriate methods and software.
- Resilience, flexibility, and patience required to address multiple barriers and drive projects from concept to reality.
- Flexibility in schedule, including work at off-site locations (schools and community sites), as well as some evening/weekend work.
- Proficiency with Microsoft Office suite (Word, Powerpoint, Excel)
- Master's or Doctoral degree in a STEM-related discipline, education, and/or evaluation
- 3+ years post-degree experience working in the field of science education
- Experience developing and leading STEM afterschool programs in urban school districts
- Experience with extramural grant-funded programs (federal, foundation, or corporate)
Preferred Competencies: (Skills, knowledge, and abilities)
- Knowledge of and experience with Institutional Review Board (IRB) applications and school district-level research review processes: required components/documents, submission protocols, etc.
- Familiarity with best practices for managing and ensuring confidentiality for FERPA-protected academic data
- Knowledge of and experience with basic social sciences educational research methodologies (surveys, interviews, focus groups, embedded assessments, observations); working knowledge of statistical software (SAS, SPSS, JMP or comparable)
- Demonstrated skill in STEM program development and relationship building with urban school districts and/or youth development groups
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.