This role under the direction of the Metadata Coordinator, the Digital Curation & Metadata Assistant assists with digitization and born-digital workflows, and long-term preservation of and access to a wide range of digital objects for the Northwestern community. This position will work in consultation with Northwestern University Libraries staff to make digital objects accessible by generating metadata for a variety of library collections materials and faculty or student owned content, transforming metadata to support new research or software development goals, and supporting digital collections processing.
Enhances access to the library’s digital collections through creation of new descriptive metadata and transformation of existing metadata. Provides input into and helps synthesize conversations with subject liaisons, faculty, staff and students to identify metadata needs. Ensures the completeness and accuracy of materials descriptions and adheres to national and local standards for descriptive metadata in a variety of schemas and encodings.
As a project team member, intakes and analyzes faculty and library collections that have been identified as candidates for digitization and/or ingestion into the digital repository. Expedites collection requests for digitization and tracks order statuses through the workflow to completion. Creates inventories of materials in library and faculty-owned collections to prepare for digital reformatting or digital accessioning. Conducts independent research as needed to understand issues that may impact these workflows.
Contributes to the development of procedures to expand the scope and volume of digital objects submitted by the Northwestern community to the digital repository. Creates and maintains documentation for metadata generation systems, including data dictionaries and use cases, and investigates new tools for use in metadata creation and transformation.
Participates in the implementation and ongoing support of systems that preserve and provide access to digital collections including testing systems during upgrades and rollout of new releases of software. Supports software and project development and supports the delivery of production systems.
Participates in departmental and working group meetings, committees, task forces and special projects as needed. Assists staff with basic departmental coverage as needed. Assists with administrative tasks for the workgroup. Hires, trains and supervises student assistants as needed
Performs other duties as assigned.
5 years’ library experience or other relevant experience required.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Knowledge of descriptive metadata standards.
Experience doing data entry, assessment, and systems testing.
Experience working with digital assets and digital technologies.
Strong customer service skills.
Advanced knowledge of word processing, spreadsheet, email, and databases software programs.
Experience working with and/or leading a project team.
Ability to manage multiple tasks and projects simultaneously.
Minimum Competencies: (Skills, knowledge, and abilities.)
Adaptability: Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.
Coachability: Being receptive to feedback, willing to learn, and embracing continuous improvement.
Computer Proficiency: Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Excel, and Access, email, web browsers, and Peoplesoft.
Conceptual: Deals effectively, not just with concrete tangible issues, but also with abstract conceptual issues.
Communication, Oral and Written: Deals effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
Data Entry: Possesses basic data entry skills.
Dependability: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands pressures of assignments and adjusts accordingly.
Efficiency: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands pressures of assignments and adjusts accordingly.
Organization: Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time or resources.
Preferred Qualifications: (Education and experience)
Experience working with descriptive, technical, and administrative metadata throughout its lifecycle.
Previous academic or research library experience.
Knowledge of faculty research practices.
Awareness of digital repository practices and current research.
Preferred Competencies: (Skills, knowledge, and abilities)
Dependability: Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
Problem Solving: Formulates realistic plans and contingencies and establishes appropriate measurements of anticipated results.
Sense of Urgency: Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, and meets deadlines.
Explores alternatives to existing products and services; identifies opportunities to improve procedures and practices; shows imagination.
Awareness of current metadata generation and transformation practices.
Ability to work independently and collaboratively.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 33168
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.