A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Division of Reproductive Endocrinology and Infertility is seeking a qualified candidate to provide a full range of administrative assistance and high-level support to the Division Chief. The qualified candidate will provide comprehensive support services for the daily operations which include, but are not limited to, the following:
Maintain Chief’s calendar in Microsoft Outlook and facilitate timely schedule
Make travel arrangements and itineraries for Chief, visiting speakers and faculty recruits
Ensure that documentation is up to date for international travel i.e. Visas, letters of invitation, etc.
Create and disseminate agendas for weekly division meetings
Plan annual Division Faculty Retreat and other special events hosted by the Chief
Work with division, department and Medical School to ensure departmental and school deadlines are met
Write memos and letters on behalf of the Division Chief
Manage, submit and track Chief’s expenses and reimbursements
Establish and maintain e-mail lists
Coordinate faculty evaluations
Maintain confidential documents; file, copy, scan, and mail documents and materials as needed
Transcribe dictated letters, manuscripts, grants and other deliverables
Oversee basic maintenance, service of and contracts for office equipment
Order necessary office supplies and equipment and draft routine correspondence
Assist other divisional faculty and staff as needed
Initiate and maintain paging services and maintain faculty absence data
Maintain curriculum vitae for faculty, including bio sketches
Set agendas, secure room reservations and catering for faculty events/meetings
Coordinate arrangements for on- and off-site meetings, trainings and conference calls
Prepare agendas, take detailed meeting minutes and distribute materials for various meetings
Organize, plan and conduct various events as requested
Help create and maintain REI’s orientation materials for new faculty
Provide support for the Division Chief’s research responsibilities, including the weekly onWHARD team meetings, basic science meetings, transcribing grants, etc.
Provide support for the Chief’s community outreach responsibilities including maintaining a database of community contacts, helping schedule community events, etc.
Ability to organize and coordinate a diverse workload with attention to detail while meeting deadlines in a timely manner. Ability to demonstrate flexibility when priorities and deadlines change. Excellent writing skills required. Capacity to exercise initiative, independent judgment, diplomacy, discretion and confidentiality with a positive, service-oriented attitude. Excellent organizational and interpersonal skills including the ability to work cooperatively with staff from various disciplines and backgrounds. Excellent computer skills with proficiency in MSWord, MS Outlook, PowerPoint, Adobe, EndNote, and Excel is essential.
Knowledge of Medical School policies and procedures is desired. Experience with Concur, Wolverine Access, and CTools is preferred. Professional experience working with faculty in an academic, clinical, or research setting is desired. Previous progressively responsible administrative support experience is preferred. Bachelor’s degree is desired or an equivalent combination of education and experience.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 155097
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.