Schedule: M-F, 8am-5pm and hours outside normal working schedule as necessary.
Performs responsible duties directly related to the management or general business operations of the College. Works in a fiduciary capacity and in support of the Board of Trustees and the Office of the President. Exercises independent judgment and initiative in dealing with matters of significance that affect and impact College business operations, and achievement of College strategic goals.
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans With Disabilities Act, in accordance with its requirements.
Duties are numbered for convenience, and do not indicate order in terms of importance, frequency that the duty is performed, or the amount of time spent on the duty.
1. Serves as a liaison between the Board of Trustees and the President's Office, faculty, staff, students, and the external community including elected and appointed public officials at the local, state, and federal level. Works collaboratively with the President's Office staff in planning, coordinating and implementing strategic objectives and in dealing with business, public relations, educational initiatives, and other matters of business significance. Maintains confidentiality of confidential or sensitive business planning, and other information.
2. Provides administrative support for the Board of Trustees to initiate correspondence, provides direct staff support to the Board Chair, and, responsible for thorough communication to Board of Trustees regarding college events, invitations, and updates.
3. Responsible for all administrative support for the Board processes and meetings, which includes schedules and manages all aspects of Board meetings and committee meetings; draft, organize and disseminate materials for board books; coordinates preparation of all Board agendas; prepares and posts official notice of all meetings as required by statute and posts meeting agendas and minutes to college website; transcribes, prepares, and disseminates minutes of Board of Trustees meetings; maintains quarterly tracking of Board attendance records and reports attendance to the Ohio Department of Higher Education and individually to each Board member; and yearly tracking of Board Ohio Ethics Commission training requirements and Financial Disclosure filings.
4. Archives official College and presidential records and documents as prescribed by the records retention rules for public colleges and universities and/or the policies and procedures of the college. Serves as the college's authorization and contact with the Legislative Service Commission to ensure compliance with the Electronic Rule Filing as needed.
5. Maintains and manages all work flow in the President's Office related to the Board of Trustees, Foundation Board of Directors, and other standing and ad hoc groups to support the Boards' scheduling, travel, reports, and important communications.
6. Develops and maintains effective, collaborative relationships with both external and internal administrative personnel supporting key individual stakeholders; coordinates with the President's Office staff to ensure integration of priorities, accurate and timely communications; and, participates in the President's Office planning process.
7. Attends and participates in all Board meetings, and may be assigned responsibility for planning and implementing Board special events or receptions. Works outside of normal schedule as needed to meet workload demands.
8. Provides back-up, as needed, to the President's Office Executive Assistant, and occasionally assists with special projects; participates as President's Office staff in supporting special initiatives, as needed.
9. Performs other related duties as required.
Usual Physical Demands: The incumbent of this position typically exhibits the physical demands identified in the Functional Job Analysis on file in the College's Human Resources Department and which is periodically reviewed and updated. Physical demands listed in the Functional Job Analysis are not job qualification standards, but are used to help the College assess and determine reasonable accommodations for otherwise qualified individuals covered by the American's with Disabilities Act.
Frequently sits at a desk and regularly stands and walks. Frequently talks and hears on the telephone and in person with office visitors. Frequently exhibits close vision requirements when working on the computer, microfiche reader and other equipment. Frequently uses hands to handle and feel, exhibit digital dexterity when performing production typing, word processing and other computer applications.
Working Conditions: Normal office working conditions with frequent exposure to moderate noise levels typical to business offices.
Knowledge, Skills and Abilities: Knowledge of: modern office practices, procedures, and equipment; technology proficient, advanced Microsoft Office (Word, Excel, Powerpoint), Outlook calendar, and peripheral equipment (printers, scanners, etc.) Skill in: exceptional writing/composition with an eye for detail and accuracy; strong verbal communication skills with excellent telephone etiquette, and effective listening skills; demonstrated working knowledge of Board parliamentary procedures and recording meetings; highly organized with ability to multi-task multiple priorities; and, time management skills. Ability to: interact with Board of Trustees and President's Office in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, with a high level of professionalism and confidentiality; to work independently and apply sound judgment when working in collaboration with assigned executives; facilitate resolution of problems and handle issues within the authority boundaries of the position; apply appropriate policies and procedures; maintain confidential and sensitive information; develop and maintain effective working relationships with coworkers, supervisors, students, stakeholders, general public, and other college contacts; work with and effectively manage persons of varying cultures and diversity.
Minimum Qualifications: Associate's degree in Education, Business or Public Administration with at least six years' experience providing executive level board support or at least ten years' experience providing executive level board support. Working knowledge of Robert's Rules of Order. State Motor Vehicle Operator's License or demonstrable ability to gain access to worksite(s).
Additional Information: Applicants are required to submit a cover letter detailing their experience providing executive level board support and how their qualifications align with the needs of this position. Applications received without a cover letter will be considered incomplete and will not be accepted.
Internal Number: req1925_1520876641
About Columbus State Community College
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.