Deputy Chief of Staff (Assistant Executive Officer to the Board of Harbor Commissioners
Port of Long Beach
March 14, 2018
Long Beach, California
Starting at 125000.00
Full Time - Experienced
4 Year Degree
THE BOARD OF HARBOR COMMISSIONERS
Under the Long Beach City Charter, the five-member Board of Harbor Commissioners is responsible for managing and setting policy for the Port of Long Beach (Harbor Department). The Commissioners are appointed by the Mayor, confirmed by the City Council, and are eligible to serve two six-year terms. The terms of the current Board are staggered and, except for a small meeting stipend, the positions are unpaid.
The role of the Commission, while always important, has become increasingly challenging and complex in recent years. The Commission has taken a leadership role among global seaports in setting the standard in environmental initiatives. These initiatives are designed to accommodate and promote responsible growth and forecasts show significant growth at the Port over the next several decades. The Commission also has a leadership role in seaport safety and security, an area that has become increasingly important in recent years. Consequently, the Commission is at the forefront of addressing policy issues of local, regional, and national significance. To this end, the Commission interacts regularly with other seaport leaders as well as leaders in business, government and community affairs.
On an administrative level, the Commission holds publicly noticed committee and board meetings. The Commission is the appointing authority for all positions in the Harbor Department and must approve all contracts in excess of $200,000. To promote the Port’s business and to provide outstanding service, Commissioners meet with customers both locally and overseas, lead trade missions, and participate in important port-related conferences.
Under general leadership of the Chief of Staff (Executive Officer to the Board of Harbor Commissioners), the Deputy Chief of Staff supports the Chief of Staff in coordinating administrative and communication functions for the Board of Harbor Commissioners and managing the Commission office and staff.
THE IDEAL CANDIDATE
The Port of Long Beach has an outstanding international reputation and is highly regarded for its progressive and customer service–focused environment.
The ideal candidate will have strong interpersonal and organizational skills with working knowledge of Robert’s Rules of Order, The Brown Act and other legal requirements on the conduct of public business, City Government processes and the role of boards/commissions in the governance of departments. The successful candidate will possess strong analytical skills, with a strong customer service orientation; a history of effective partnerships and problem solving; the ability to successfully balance multiple, equally important priorities; and the ability to work with an energetic and dedicated team.
The professional attributes that best describe the new Deputy Chief of Staff include the following:
Self-motivated; does not require extensive direction or guidance
Ethical with a high level of integrity
Dedicated to quality service and progressive change
Diplomatic and confident
Strong written, oral and interpersonal communications skills
EXAMPLE OF DUTIES
Serves as the Deputy Chief of Staff for the five public officials that make up the Board of Harbor Commissioners and the Chief of Staff to the Board of Harbor Commissioners.
Reviews Board Memoranda and supporting documentation to create the weekly Board Agenda; coordinates the Board Agenda process; works closely with City Attorney to ensure Board Minutes are accurate; attends Board Meetings to facilitate public access, record votes and actions and ensure Board meetings are conducted in compliance with the Brown Act.
Conducts research and analysis as directed by the Chief of Staff and by the Board of Harbor Commissioners.
Maintains all Board documents and records.
Ensures that all necessary procedural steps and legal requirements are followed in the execution of the Board's directives. Oversees training and form requirements for the Board of Harbor Commissioners.
Assists the President and Board of Harbor Commissioners concerning official procedures, precedents and established practices.
May travel locally, nationally, and internationally with the Harbor Commissioners and keeps Commissioners well informed of the daily activities, attire and local customs.
Performs other management duties as requested by the Board of Harbor Commissioners and/or the Chief of Staff to the Board.
Functions as backup to attend staff and Board meetings for the Chief of Staff to the Board as needed.
Performs other duties as required.
A Bachelor’s degree in Business Administration, Public Administration, Political Science, Communications, Journalism, International Relations or Port Operations.
A Master’s Degree in any of the above disciplines is highly desirable.
A valid California driver’s license to perform work-related duties, including driving to meetings and work-related events.
A minimum of five years of progressively responsible experience in the area of commission administration, legislative affairs, government relations, staff support or a related field.
Managerial experience, as well as experience working in a high profile, demanding environment similar to the complexity of the Port of Long Beach.
Strong negotiation skills, political savvy, excellent client/customer relations skills and exceptional public speaking and presentation skills.
A history of creating effective working relationships across functional lines is expected.
Successful experience working in complex jurisdictional or political settings with other governmental, business, economic development and environmental groups is desired.
A history of managing and successfully working with people from diverse backgrounds and areas of technical expertise.
About Port of Long Beach
The PORT OF LONG BEACH is one of the world’s busiest seaports and is a leading gateway for international trade. Founded in 1911, it has grown to more than 3200 acres and moves more than $180 billion in trade each year. The Port of Long Beach is the second busiest container port in North America. If combined with its next-door neighbor, the Port of Los Angeles, the San Pedro Bay port complex would rank among the top nine busiest container ports in the world. East Asian trade accounts for more than 90 percent of Long Beach shipments with the top trading partners being China, South Korea, Japan, Hong Kong and Taiwan. Visit www.polb.com for more information.