Posting Summary: The Office of Engagement fosters lifelong connections that strengthen the relationship alumni, parents and friends have with the University of Virginia.
The Administrative Coordinator provides administrative and travel support for two vibrant programs in the Office of Engagement (Lifetime Learning and Alumni and Parent Travel). In addition, the Administrative Coordinator will have event planning, project coordinating and financial responsibilities for Lifetime Learning events, seminars, workshops and lecture series. This position manages the blog research and postings.
For Alumni and Parent Travel, the Administrative Coordinator will oversee transfer of traveler registration information to the travel registration database, assist with pre-trip preparation and communication, and coordinate venue and catering arrangements for Travel engagement events.
The qualified candidate will have a minimum of two years of experience in the following: administrative work experience in an office environment; experience preparing outgoing correspondence using Microsoft Word software, experience working with spreadsheets and central financial accounting applications; and experience managing confidential information. Demonstrated superior organization, communication and writing skills; demonstrated ability to multitask and attention to details; working knowledge of office practices and procedures; the ability to interact with faculty, donors, executive level administrators, business executives, etc.; and an understanding of office protocol and the ability to maintain a high level of professionalism.
Required Minimum Level of Education: High School Diploma or Equivalent Required
Required Specific Degree/Training: High School Diploma or Equivalent
Preferred Minimum Level of Education: *Degree Preferred
Preferred Specific Degree/Training: Bachelor's Degree
Required Minimum Level of Experience: Some - up to 4 years
Required Specific Experience: The qualified candidate will have a minimum of two years of experience in the following:
-Administrative work experience in an office environment.
-Experience preparing outgoing correspondence using Microsoft Word software.
-Experience working with spreadsheets and central financial accounting applications.
-Experience managing confidential information.
Preferred Minimum Level of Experience: Some - up to 4 years
Preferred Specific Experience: Experience managing projects. Grant researching and writing experience. Experience working in Higher Education.
Required Knowledge, Skills and Abilities: -Demonstrated superior organization, communication and writing skills.
-Demonstrated ability to multitask and attention to details.
-Working knowledge of office practices and procedures.
-Demonstrated ability to interact with faculty, donors, executive level administrators, business executives, etc.
-An understanding of office protocol and the ability to maintain a high level of professionalism.
Preferred Knowledge, Skills and Abilities: Procurement procedures and processing travel expenses and reimbursements.
Required Computer Applications: MS Office (Word, Outlook, Excel)
Preferred Computer Applications: Experience with Advance Web, Access database management and other software (Oracle, Chrome River, Microsoft PowerPoint, etc.).
Internal Number: 353_84072
About University of Virginia
Founded by Thomas Jefferson, the University of Virginia opened in 1825 as the nation's first public university. A longstanding dedication to preeminence in both scholarship and teaching; top ranking in global satisfaction, collegiality and work/family issues on the COACHE survey of early career faculty; a commitment to excellence that is integrally connected with diversity and a broad array of benefits make the University of Virginia a prime choice for both faculty and staff. The University of Virginia is located in the small cosmopolitan city of Charlottesville near the Blue Ridge Mountains, 70 miles from Richmond and 110 miles from Washington, D.C. The University of Virginia remains the No. 2 best public university in the 2013 edition of the U.S. News and World Report rankings. In the 14 years since U.S. News began ranking public universities as a separate category, U.Va. has ranked either No. 1 or No. 2. U.Va. continues to rank in the Top 25 among the best of all national universities, public and private.