Executive Assistant to the President of Harvard University
March 13, 2018
USA - MA - Cambridge
As Executive Assistant to the incoming President of Harvard University this role is a key member of the administrative team for the Office of the President. This position performs a range of duties to ensure daily operations are executed seamlessly within the Office.
The selected candidate will need to: develop effective systems and processes to ensure the proactive management of a highly complex schedule which will require prioritizing and reprioritizing commitments as necessary; act as the primary point of contact for the Office of the President with internal and external constituents, including deans, faculty, students, staff and alumni; review and research requests for the President's time and recommend alternatives; make complex travel arrangements, maintain key contacts and an invitation database. Greet the President's visitors and guests in a welcoming and professional manner; ensure proper meeting room preparation, including catering on and off site.
The selected candidate will ensure that the President and key staff are fully briefed on commitments, the rationale for changes to schedule, and will prudently identify and resolve issues as applicable. The candidate will proactively seek and build key relationships across the University and develop organizational knowledge in support of the President and his initiatives.
Performs other duties as required to ensure the smooth operation and responsiveness of the President's Office.
As the first point of contact for the office, the incumbent must be a strong communicator effectively engaging with stakeholders with poise and grace.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Minimum of 5 years of experience working with and supporting senior level, executive staff. Fluency in Microsoft Office applications (Word, PowerPoint, Excel, Access), plus Outlook. Well-developed writing, grammar, punctuation, and proofreading abilities, as demonstrated through an assigned writing test. Extended work hours are required in this role.
Work collaboratively, as needed, with the correspondence team on preparation of written correspondence. Ability to manage and prioritize multiple, time sensitive projects under tight deadlines. High level of independent judgment, discretion, confidentiality and attention to detail required. Strong interpersonal and communication skills necessary.
The President's Office is a highly visible and dynamic environment. As such flexibility and a collected approach under pressure are needed as are experience handling difficult situations with tact and diplomacy.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 45135BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.