** To view complete job announcement and to apply, visit http://www.shoreline.edu/hr **
$54,000.00 - $58,000.00 Annually
Office of Student Learning & Success
Date of first consideration - 4/1/18
Shoreline Community College is dedicated to inclusive excellence in teaching and learning, student success, and community engagement. Shoreline serves the educational, workforce, and cultural needs of our diverse students and communities through the core themes of educational attainment and student success, program excellence, community engagement, access and diversity, and College stewardship. Shoreline Community College is a place of open inquiry and learning, with a campus that models ideals set out in our Community Standard*. We are committed to upholding a culture of free expression, as well as maintaining a supportive and respectful learning and working environment for all.
Under the direction of the Vice President for Students, Equity & Success (VP-SES), the Executive Assistant assumes primary responsibility for providing confidential, executive-level administrative support handling a broad scope of sensitive information. The Executive Assistant performs complex duties necessary to support the Vice President on organization, office and routine administrative matters. This role also supports the VP-SES in building organizational capacity amongst Shoreline employees as it relates to serving our diverse students and communities, while working closely with the Executive Team, other administrators and the College's inclusive excellence work groups.
DUTIES & RESPONSIBILITIES INCLUDE:
Organize all functions of the VP-SES office in an effective/efficient manner consistent with the College's mission and strategic plan.
Assume responsibility for delegated areas of authority; interpret policies and make decisions as appropriate.
Coordinate meetings with division leaders and prepare agendas and meeting materials.
Plan, direct and coordinate both routine and special events, including conferences, retreats and meetings.
Respond to inquiries and complaints directed to the VP's office coordinating outside responses as appropriate.
Compose correspondence on behalf of the VP-SES and exercise appropriate signature authority on administrative matters.
Establish and maintain effective communication and working relationships with faculty, staff, students, the community, other agencies, and peers.
Maintain and monitor budgets; assist with budget development and analysis; and ensure accuracy and process compliance.
Manage day-to-day responsibilities associated with the College's online conduct management system (Maxient).
Coordinate (collaborating with other offices as appropriate) support for response/investigations related to Student Conduct, Title IX, Registered Sex Offender and Behavioral Intervention complaints.
Assist with the development and dissemination of educational materials and in-service training tailored to division faculty and staff as well as the campus student community.
Organize files, disposition reports and other records regarding conduct cases and assist with report preparation.
Facilitate the timely dissemination of information.
Work proactively and cohesively as a member of the VP-SES leadership team ensuring smooth and efficient operations of the unit and representing the VP-SES as assigned.
REQUIRED EDUCATION & EXPERIENCE:
Bachelor's degree from an accredited institution OR equivalent combination of education/experience.
Four (4) years of progressively responsible experience in executive level office support, program coordination, or administrative work
Supervision or management experience
Valid unrestricted Washington State driver's license
Clean driving record (maximum of one (1) moving violation in the last 12 months, no suspension/revocation of license for reckless driving, hit and run, leaving an accident scene, failure to appear, DUI, or other vehicle-related misdemeanor in the last 5 years)
Office procedures, business management practices, research and data collection methods, communication best practices
Student Code of Conduct, Title IX, Americans with Disabilities Act, Veteran's Affairs, Clery Act reporting guidelines and Family Educational Rights and Privacy Act (FERPA)
Microsoft Office applications such as Access, Excel, Word, and Outlook; electronic record-keeping systems (such as HP3000)
Budget management, fiscal best practices
Equity, and inclusive excellence in higher education
Race and equity issues, critical race theory, adult learning, multicultural and global competency, and organizational change management principles.
Fostering a climate of equity and belonging through multicultural and global awareness and competence.
Understanding nuance in support for senior administrator in developing, implementing, and evaluating processes that support inclusive excellence in student services.
Providing leadership for senior administrator in support for supervising, training, and evaluating staff.
Supporting senior leadership in change management at a department, as well as, campus-wide level.
Developing systems that create inclusive excellence, diversity, multicultural and global competency, equity, and work effectiveness.
Establishing and maintaining effective working relationships at all organizational levels.
Time management, multitasking, and coordinating work outcomes and activities with multiple partners.
Interpreting applicable laws, regulations, and policies; preparing clear and concise written materials.
Communicating effectively with individuals at all levels inside and outside of the College.
Handling difficult or sensitive situations using sound independent judgment within legal guidelines.
Internal Number: 00448
About Shoreline Community College
Shoreline is a comprehensive community college offering excellent academic, professional/technical and work force training programs to meet the lifelong learning needs of its global community. Located on 83 acres just 10 miles north of downtown Seattle, Shoreline is situated among native evergreens with a campus full of brilliant colors during spring, summer and fall seasons. The surrounding areas, known nationally for their recreational and cultural opportunities, add to the diversity of academic life for each student and employee at the College.