Grants and Contracts Officer (Administrative Analyst/Specialist-Exempt II)
California State University, Fullerton
March 10, 2018
Grants and Contracts Officer (Administrative Analyst/Specialist-Exempt II)
Classification: Administrative Analyst/Specialist-12 Month-Exempt II
Department: Grants and Contracts
Sub-Division: Associate VP Research and Sponsored Projects
Salary Range: $4,693- $7,769 per month (department hiring range is $4,693-$6,250 per month)
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday-Friday, 8:00 AM-5:00 PM
Job Summary: It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About CSUF: Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Peforming Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
About the Position: The Office of Grants and Contracts works with other units throughout the campus to seek external support for faculty research, creative activity, and institutional projects that support the educational and service mission of the University. Our focus is to assist with proposal preparation, review, and submission to external funding agencies; assures compliance with agency requirements; serves as lead in review of grant awards and in the issuance, review, and negotiation of contracts, subcontracts, and related agreements. We are seeking an exceptional individual to join our team as a Grants and Contracts Officer (Administrative Analyst/Specialist-Exempt II). This is an exciting opportunity for enthusiastic, fair-minded individuals looking to take the next step in their career. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the general direction of the Director and/or Assistant Director of Grants and Contracts (OGC) and functioning as part of the OGC team, the Grants and Contracts Officer (Administrative Analyst/Specialist-Exempt II) provides high quality support and customer service to faculty, staff, and funding agency (Sponsor) representatives. Serves as the lead/primary contact for selected colleges or campus units in preparing, reviewing, and submitting proposals to ensure compliance with applicable Federal, state, and local laws and regulations, as well as university policies. Provide advice and assistance to faculty, administrators, and staff with all aspects of proposal preparation, including but not limited to, interpretation and clarification of Sponsor guidelines, budget development and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with sponsor guidelines. Identify areas of risk and/or concern prior to proposal submission and ensure timely submission of accurate proposals. Coordinates the campus approval processes for proposals and other pertinent pre-award documents. Serves as primary administrative contact and liaison for the university and Sponsors at the proposal stage. Identify and service as liaison in matters involving Conflict of Interest, HIPAA, Biosafety, and Responsible Conduct of Research for assigned departments and units. Drafts, reviews, analyzes, negotiates, and recommends grants, cooperative agreements, contracts, and other agreements for acceptance by the CSU Fullerton Auxiliary Services Corporation (ASC) on behalf of the university. Provides training for faculty and staff in all pre-award processes and procedures. Completes registration to appropriate sponsor systems, as needed. Issues accounts for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons, NSF Fastlane, and e-grants. Assists in logistical preparation for various campus-wide events, workshops, and meetings. Serves as the lead in drafting and updating contract and various other bilateral agreements including, but not limited to, MOUs, MTAs, and NDAs. Secure concurrence of the principal investigator and other University offices as appropriate prior to recommending acceptance of award to ASC with non-standard terms and conditions. Other duties as assigned.
Essential Qualifications: Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Special Working Conditions: Must be able to work in an environment with a high level of interruptions and rapidly changing priorities. Must be able to work a flexible schedule when needed. Possible open, shared workspace.
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
California State University, Fullerton is a major regional university in a vital, flourishing area that includes Orange County, metropolitan Los Angeles and the expanding Inland Empire. The beautiful, 236-acre campus is set in Fullerton in north Orange County, about 25 miles from downtown Los Angeles and about 21 miles from nearby beaches. Cal State Fullerton has more than 37,000 students and approximately 1,800 full and part-time faculty members. The University offers 107 degree programs in eight colleges. Accredited by the Western Association of Schools and Colleges, CSUF is fourth in the nation for the number of bachelor's degrees awarded to minority students and first in California for the number of bachelor's degrees awarded to Hispanics.The University is one of the 23 campuses in the California State University System. Since the campus opened, CSUF has awarded degrees to more than 215,000 graduates. Many are leaders in business, government, education, and the arts.