Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.
Provides administrative support to the Department Head including accurate calendar maintenance and event planning;
As a representative of the department head, maintains frequent contact with the department's faculty and staff, and provides services to visitors, callers, and others in the department;
Provides operational and program support associated with the daily activities of the department;
Handles human resources responsibilities related to recruitment, hiring, salary adjustments, and termination of faculty, staff, research faculty, and visiting scholars, and work visa paperwork;
Prepares requests for payments, travel reimbursements, and scholarship payment requests from department VT Foundation accounts and prepares monthly reconciliations of those accounts;
Provides website backup support for the BSE web page;
Serves as Managing Editor and Design & Layout Editor for the semi-annual BSE newsletter;
Coordinates Department Head's office activities with other clerical staff;
Assists the department head with preparation of reports, staff evaluations, and establishment of office policies and procedures.
Administrative support experience in an academic or professional office environment such as preparing professional business correspondence and spreadsheets, proofreading and editing, scheduling meetings, and maintaining a calendar of appointments; Fiscal experience such as working with accounting systems, fiscal processing, reconciliations; Proficiency with software such as Microsoft Office suite (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat, and Google products; Experience handling and maintaining confidential records appropriately; Self-motivated with the ability to work independently; Ability to organize, plan, and prioritize work while simultaneously managing multiple tasks; Excellent analytical skills with the ability to investigate and resolve discrepancies and ensure integrity of data; Excellent written and oral communication and interpersonal skills; Ability to work collaboratively and effectively with individuals, units, and constituencies of diverse backgrounds.
Post-secondary education or equivalent training and/or experience; Knowledge of university policies and procedures related to human resources, payroll, and immigration; Proficiency with or demonstrated ability to learn software systems used at Virginia Tech such as Banner HR, Banner Finance, PeopleAdmin, Ensemble CMS, Canvas, Leave & Time Worked Reporting System, eVerify; Experience with desktop publishing software such as Adobe InDesign; Experience with website maintenance
Employee Category: Staff (Salary)
Appointment Type: Regular
Percent Employment: Full-time
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.
For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.
Virginia Tech takes a hands-on, engaging approach to education, preparing scholars to be leaders in their fields and communities. As the commonwealth's most comprehensive university and its leading research institution, Virginia Tech offers 240 undergraduate and graduate degree programs to more than 31,000 students and manages a research portfolio of more than $513 million. The university fulfills its land-grant mission of transforming knowledge to practice through technological leadership and by fueling economic growth and job creation locally, regionally, and across Virginia.
Through a combination of its three missions of learning, discovery, and engagement, Virginia Tech continually strives to accomplish the charge of its motto Ut Prosim (That I May Serve).