The Accounts Payable Specialist is part of a team in Accounts Payable that provides payment services to the University. The Accounts Payable Specialist processes both purchase order invoices and supplier invoice payment requests. This position is responsible for maintaining current knowledge of, interpreting and applying, applicable University policies and procedures as well as federal statutes related to taxable payments and independent contractor services. The Specialist position interacts broadly with University departments and suppliers. The incumbent will also research, analyze and resolve supplier payment problems and respond to supplier inquiries.
A primary responsibility of the Accounts Payable Specialist is to review and approve supplier invoices for payment in Workday. This entails analyzing supplier invoice transactions, ensuring each transaction complies with university policies and federal statutes. Also ensuring appropriate spend categories are used to ensure financial reporting and FORM 1099 reporting is accurate. Analyzing purchase order invoices for discrepancies in unit type. Monitoring Workday receipts and purchase order change orders. The Specialist must initiate contact with financial coordinators and cost center managers when routine transactions are not compliant with policies and/or when incorrect spend categories/worktags are used, and also work with the Purchasing Department to resolve payment issues related to purchase orders. The Specialist will be relied upon to guide and assist financial coordinators on how to correct purchase order and receipt problems.
Associates degree in a business or finance field or equivalent professional experience and 2 years of accounting and/or accounts payable experience.
Strong computer skills including: Microsoft Excel, and Google Docs.Ability to quickly learn new software systems.
Strong math skills
The ability to organize and handle a number of tasks simultaneously in an environment where regular interruptions are normal.
The ability to work independently, prioritizing and organizing the workload to meet constant deadlines.
Excellent customer relation and communication skills.
Ability to work within a team structure and cross train within the Accounts Payable Department.
Candidates please note: All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown.
Recruiting Start Date:
Job Posting Title:
Accounts Payable Specialist
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Internal Number: REQ143588
About Brown University
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.