A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Internal Medicine, Division of Genetic Medicine is looking for a qualified candidate for the position of Administrative Specialist Associate. This position will support the Division Chief for Division of Genetic Medicine (DGM) formerly known as Molecular Medicine and Genetics (MMG.)The candidate must exercise considerable discretion, independent judgment and possess highly developed organizational and communication skills, along with a commitment to UMHS core values, including service excellence.
Provide administrative support to the Division Chief, and his lab
Assist with grant preparation and applications
Assist in preparing research papers and manuscripts for publications
Manage complex calendars using MS Outlook
Schedule cross site and international meetings and teleconferences
Coordinate travel (including international travel) and prepare travel itineraries
Prepare and send correspondence on behalf of the Division Chief
Maintain curriculum vitae (CV) in M-CV and NIH Biosketches
Reconcile P-cards and prepare travel and hosting expense reports in Concur.
Maintain absence records for Division chief and his lab staff
Create forms, excel spreadsheets, and power point presentations as needed
Prepare and proofread various documents
Coordinate faculty and staff recruitment
Plan and assist in setting up scientific speaker conferences and lab meetings in the division
Screen and route telephone calls
Provide coverage for peers as needed.
Grant preparation experience
Ability to organize and coordinate a diverse workload with attention to detail, and meet deadlines in a timely manner while demonstrating flexibility when priorities change
Demonstrated capacity to exercise initiative, diplomacy and confidentiality with a positive service-minded approach
Ability to think ahead, take personal initiative, work both independently as well as part of a well-coordinated team
Computer skills including proficiency in Microsoft Word, Excel, Access, EndNote, Adobe, and/or other database software
Excellent written, verbal, and interpersonal skills
Bachelor’s degree or equivalent experience
Experience with PubMed, eResearch
Medical and scientific terminology knowledge
Experience in P-Card reconciliation in Concur
Appointment: 40 hours/week
Shift/Hours/Days: Days / 7:30 am – 4:30 pm or 8:00 am – 5:00 pm / Monday - Friday
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 154041
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.