This is a fully benefited, full-time Harvard University position that has been funded until June 30, 2021. There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance.
Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to understanding our users and devoted to making it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines – and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused and accountable IT professional who also connects with the importance of collaborating well in a team environment we are looking for you!
Reporting to the Senior Training Program Manager, on the Harvard University IT (HUIT)/Financial Administration (FAD) HR team, the Training Assistant will provide coordination and support for the operations of the IT Academy (ITA), a university-wide IT staff training and development program. Supports a large, busy HR team with various HR administrative activities.
Training Assistant Duties (75%):
The Training & Human Resources Assistant will act as a liaison to managers, facilitators, staff, and university colleagues.
Maintains the IT Academy website with minor content changes on a regular basis, using OpenScholar.
Gathers content for, writes and distributes the quarterly IT Academy Newsletter;
Sends ITA email communications to the community.
Tracks and manages registration, cancellations and wait list for each course on a daily basis in Harvard's learning management system (Saba LMS).
Utilizes the LMS to create the monthly dashboard and for ad hoc reporting and metrics for senior leadership.
Partners with the Sr. Training Program manager to aggregate training resources for job function based curriculums in the LMS.
Responsible for course set up including ordering catering, managing materials preparation, ensuring a complete inventory of supplies and materials, and setting up classrooms.
Books rooms for future training, ensures facilitators are scheduled and maintains the course calendar.
Works with facilitators to schedule them for training and other Academy engagement.
Manages course survey distribution, tracking and results.
Tracks and manages course completion badging process.
Tracks ITA expenses and reconciles monthly budget.
Provides administrative support for Harvard's Women In Technology group including event scheduling, tracking expenses, and communication.
HR Assistant Duties (25%)
Supports the HUIT/FAD HR team with new hire paperwork, employee letters and temp hiring, onboarding and offboarding activities.
Utilizes QlickView Analytics to run ad hoc reports for HR Director and team.
Utilizes Qualtrics survey system to create, send and manage results and reporting for various staff and manager surveys.
Greets visitors to the HR suite and fields inquiries from staff and managers.
Supports HR initiatives and programs as needed and acts as backup to the HR Coordinator.
Please note: Harvard University requires pre-employment reference and background screening.
Harvard University Information Technology is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston. Join Harvard University Information Technology (HUIT) to assure Harvard's leadership in IT!
More about HUIT: Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University.
Mission: To assure Harvard's leadership in IT: We strive to make it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Minimum of 2 years administrative experience
Demonstrated knowledge of Microsoft Office, especially Word, Excel, and PowerPoint.
Bachelor's degree preferred.
Demonstrated experience with and ability to learn a myriad of business systems and technology such as analytics programs, PeopleSoft, learning management systems and web publishing software is highly desirable.
Must have good problem-solving, interpersonal and written communications skills.
Must be able to work with minimal supervision.
Excellent organizational, project management and creative problem-solving skills.
Ability to handle complex and confidential information with discretion and an ability to balance competing priorities and manage time in the face of numerous tasks/projects. Must have strong accuracy, attention to detail and a sense of urgency.
Strong customer service mindset and ability to influence and effectively interact with a wide variety of University stakeholders.
Experience in an academic setting is a plus. Must be able to lift 20 pounds and walk to various distances across campus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 44818BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.