The position serves as the primary administrative assistant for academic services and events for the Microbiology & Molecular Genetics Department of the Colleges of Veterinary Medicine, Natural Science, Osteopathic Medicine, and Human Medicine; coordinating services for the department’s undergraduate, graduate, and fellowship programs as well as administering the weekly guest lecture series program, conferences, and other events. The position must be able to function independently with minimal oversight, plan time and resources, and proactively complete responsibilities.
Primary responsibilities will include maintaining, monitoring, and overseeing student records and databases; Administering scholarship and endowment accounts as fiscal officer; Administering weekly guest lecture series, including speaker arrangements and reimbursements; Coordinating conferences, events, and department hospitality functions; Processing student and fellowship appointments and authorizing scholarships and stipends; process departmental orders and maintain key and building access inventory; Assisting with course scheduling and assisting the department Advisor, Undergraduate Chairperson, and Graduate Chairperson, as required.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree; six months to one year of related and progressively more responsible or expansive work experience in word processing, database, spreadsheet, and presentation software; experience working in a professional office, arranging travel and/or hospitality functions, and managing financial accounts, including authorization for purchase and payment; or an equivalent combination of education and experience.
Ability to manage multiple, simultaneous projects with conflicting timelines and demands; Ability to render financial decisions related to cost appropriateness and relevancy to scholarship and endowment accounts; Experience establishing and maintaining effective working relationships with faculty, staff and students; Experience entering, routing, and retrieving forms and reports with MSU financial and student records systems such as Student Information Systems (SIS), Enterprise Business Systems (EBS), HR/Payroll Systems, and Kuali Financial System (KFS); Experience arranging and reimbursing domestic and international travel; Experience monitoring and overseeing externally funded pre and post-doctoral fellowships.
Required Application Materials
Please submit a resume and three references.
Bidding eligibility ends on 2/20/18 at 11:55 PM.
Internal Number: 490926
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Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.