Administrative Assistant II - Part Time - (1700020Z)
The University of Maryland School of Medicine (UMSOM) is seeking a part-time Administrative Assistant to provide support under general supervision to the Principal Investigator and the growing research team within the Department of Obstetrics, Gynecology and Reproductive Sciences. This position will join a research team focused on molecular mechanism(s) and potential therapeutic approaches of maternal diabetes-induced neural tube defects and cardiovascular defects in the offspring.
This is a part time position (20 hours per week) - preferred hours are 10am to 2pm Monday through Friday.
This is a non-exempt, regular position and offers a generous benefits package that includes vacation days, floating and observed holidays, and sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools, pro-rated to part-time.
Edit, format, and revise variety of materials including grant proposals, and presentations. Proofread for grammatical and typographical errors. Utilize Sigma Plot for graphing and PowerPoint and Adobe Photoshop for graphics editing.
Facilitate international recruitments in close collaboration with the department administration. Serve as liaison between the research team and the administration and communicate with research candidates as necessary.
Draft routine correspondence.
Make necessary arrangements for travel and independently perform required administrative follow up and recordkeeping.
Assist in preparing and administering research budget. Facilitate tracking of laboratory and travel expenses.
Receive and screen telephone calls and visitors.
Manage calendar and coordinate meetings
Arrange for seminar presentations and meetings. Provide general assistance with travel arrangements and hotel bookings for invited seminar speakers. Reserve conference rooms/lecture halls as required.
Education: High School Diploma or GED .
Experience: 3 years of experience providing administrative support. Experience working with research administration and writing grants and letters of intent is strongly preferred.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Sigma plot, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).
Salary Range: $19,500 - $22,500
If accommodations are needed, contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans and individuals with disabilities are encouraged to apply.
Job: Reg or CII Non-Exempt Staff - N09AA2
Employee Class : Non-Exempt Regular
Full Time/Part Time: Part-Time
Shift: Day Job
Financial Disclosure: No
Organization: Medicine - Obstetrics, Gynecologic and Reproductive Sciences
Job Posting: Feb 14, 2018
Unposting Date: Feb 22, 2018, 4:59:00 AM
Internal Number: 78581
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.