We are currently accepting applications to join our team as a City Clerk, within our Executive Department. The City Clerk is an exciting opportunity that is responsible for coordinating the Governing Body and Executive Department activities; including agenda and packet preparation for Governing Body meetings and maintaining records of meeting proceedings. Additional responsibilities include legislative and records management throughout the organization; coordinating appointed boards and community volunteers; and budget preparation and monitoring and analyzing various policies, issues and procedures and managing other special projects as assigned.
Essential Functions, Duties, and Responsibilities:
Provides coordination of Governing Body and Executive Department activities. This includes agenda and packet preparation for City Council and Committee of the Whole meetings; maintaining record of Governing Body meeting proceedings; publication & filing of ordinances and resolutions in the appropriate outlets, and notification of appropriate parties of official acts of the Governing Body in accordance with state and local regulations and policies; management of the official Governing Body calendar in accordance with the Kansas Open Meetings Act; distribution of weekly newsletter (Week-in-Review) as well as coordination of travel and purchase card reconciliation of the Governing Body and Executive Department. Responsible for the organization and preparation of Governing Body and management team retreats.
Responsible for legislative and records management throughout the organization. This includes agendas, minutes, ordinances, resolutions, and other official City records. Coordinates record management, including retention schedules, disposition, and location. Serves as the Freedom of Information Officer and coordinates the fulfillment of Open Record Requests in accordance with the Kansas Open Records Act and other applicable federal, state, and local laws.
Supervises and trains the Administrative Assistants that support both the Executive and Legal Departments. This includes overseeing the completion of weekly tasks and duties to keep the workflow smooth between the two departments. Responsible for assigning work, for reviewing the results, performance reviews and taking corrective action as required.
Official point of contact for several external entities and files and records documents with these entities. This includes but is not limited to the Johnson County Records & Tax Administration, Register of Deeds, Clerk of District Court, and the Kansas Secretary of State. Examples of documents include special assessments, tax exemption applications, and statutory bonds. Serves as the Election Official and is the liaison for the Johnson County Election Office; coordinates candidate filings, registers voters in accordance with the law, and answers inquiries regarding elections.
Maintains rosters of City boards, commissions, and committees, and coordinates other volunteer activities. Monitors appointed board terms and vacancies; receives applications for boards; administers oaths of office and maintains disclosure statements for the Governing Body and other boards according to the Lenexa Code of Ethics; and assists with orientation of new members. Organizes volunteer recognition and Volunteer Hall of Fame.
Manages special projects, budget preparation & monitoring, and other duties. Reviews and analyzes various policies, issues, and procedures and manages other special projects as assigned. Assists with budget preparation for the Governing Body, Executive and City Clerk departments; coordinates incoming and outgoing mail distribution, interdepartmental and external; and assists with the Learning About Lenexa program.
Additional Examples of Work Performed
Prepares certifications and attests to the veracity of official City documents and signature of the Mayor or City Administrator; accepts petitions, lawsuits, summons, etc. on behalf of the City.
Prepares Proclamations and Certificates of Recognition and coordinates presentation of documents at City Council meetings.
Develops and recommends changes, new techniques, etc. as needed consistent with the values of the City, i.e.: integrity, teamwork, services, vision, dedication and we care.
Minimum Qualifications or Special Requirements
Operational characteristics, services and activities of a comprehensive municipal government, including City Clerk functions
Principles and practices of administration and records management
Computer operations, including word processing and spreadsheets
Freedom of Information Act and Kansas Open Records Act
Strong comprehension and analytical abilities
Good organizational and planning skills
Strong work ethic
Communicate effectively both orally and in writing
Develop and maintain effective working relationships with employees, managers and public
Make decisions independently using established policies and procedures
Handles sensitive matters and materials in a discrete and confidential manner
Education, Training, Certification, and Experience Requirements
Bachelor’s degree in business, public administration, or a related field. Possession of or the ability to obtain Municipal Clerk certification.
Three to five years of experience in records management, office management, supervisory role and/or related fields.
Master’s degree in business, public administration or related field.
Starting salary range is $55,996 to $65,793 annually depending on qualifications. The City offers a highly-competitive compensation package including health, dental, life, short-term disability; state defined benefit pension plan, city matching defined contribution retirement plan, educational reimbursement, access to a free on-site health clinic and much more.
Offers of employment are conditional upon successful completion of pre-employment physical, drug screen and background investigation.
TO APPLY: for the above position please complete an on-line application. Be sure to attach your resume reflecting any work history you may have during the past 10 years. For best consideration apply immediately as applications will be accepted until filled.
About City of Lenexa
The City of Lenexa, Kansas, a leader in the delivery of exceptional public service, is a growing, dynamic and progressive city due in large measure to its commitment to quality growth as a “planned community” in partnership with its citizens. Encompassing 34.40 square miles of land, Lenexa is located in the greater Kansas City metropolitan area with a population of over 50,000. The City of Lenexa employees are dedicated to providing exceptional public service to the community. We value integrity, service, teamwork, dedication, vision and employees who care.