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We have an exciting opportunity to join our team as a Project Associate.
In this role, the successful candidate is responsible for managing the high level of responsibility of supports the complex clerical, administrative and logistical needs of the Skirball Institute and department of Cell Biology executive director overseeing the needs of 300+ population, in addition to the six- (6) faculty/principal investigators assigned to this position, and their research lab staff. This includes but is not limited to supporting their grants submissions and reporting to funding agencies, clerical support to lab operations including ordering and tracking supplies, assisting with seminars, lab meetings, and other meetings that the faculty members and their laboratory staff attend, and fulfilling other clerical duties associated with supporting his 6 assigned faculty members, and providing back-up support to 6 additional PI investigators, in the absence of the their PA.supporting 6 senior faculty/principal investigators in the Developmental Genetics program providing project/program support and a variety of moderately complex clerical support functions (gathers, receives, classifies, reconciles and consolidates data, moderate data analysis, coordinates efforts (e.g., scheduling appointments, tracking, supervising surveys, preparing presentations, etc.) with assigned staff, compiles information and prepares reports, summarizes documents, responds to routine and non-routine inquires and complains, greets and directs visitors, etc.) and other related duties for a supervisor or department.
Supports the complex clerical, administrative and logistical needs of the Skirball Institute and department of Cell Biology executive director overseeing the needs of 300+ populationPerforms other duties as assigned.
Supporting the PIs' grants submissions and reporting to funding agencies, clerical support to lab operations including ordering and tracking supplies, assisting with seminars, lab meetings, and other meetings that the faculty members and their laboratory staff attend, and fulfilling other clerical duties associated with supporting his 6 assigned faculty members, and providing back-up support to 6 additional PI investigators, in the absence of the their PA.Clerical Support - Makes and provides clerical support to the department/unit (photocopy, fax, mails, and files, data entry, sorts and distributes mail, ect.) and other related duties as needed. May order office supplies. Meets and greets clients; Resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.
Filing and Mail Distribution - Maintains office filing and storage systems by sorting, recording and filing written material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials. Opens, sorts, routes and distributes mail to the appropriate party. Screen mail to determine which letters can be answered independtly.
Scheduling and Coordinating Maintains routine calendar, schedules appointments, assist in preparing for conferences (checking the logistics and technical support, ordering and setting up food, etc.) and other related duties. May assists with special events planning.
Word Processing/Typing Prepares and proofreads memos, reports and applications. Independently prepares responses to routine correspondence. Develops documents for presentation or meeting.
Moderate Clerical Functions Completes petty cash vouchers and obtain necessary signatures, obtain petty cash, prepares payments and check requests for payments to vendors as needed. May provide messenger services for the Department.
Reports - Receives, classifies, reconciles and consolidates data. Compiles and prepares routine factual forms and reports based on information readily available, verify information, determines report format, identifies discrepancies and make corrections. Research problems, issues and concerns and responds to requests for information and summarizes data based on information compiled from various sources.
Project Support Provides project/program support to a supervisor, department, or organizational unit in the preparation of project relevant materials that includes but is not limited to: assisting with project and event planning and implementation; managing the logistics of and coordinating content development for meetings, conferences, and other project-related events; assisting with the design, development and dissemination of project products and reports; coordinating and monitoring project budgets; coordinating proposal development and managing the proposal process; assisting with project data collection activities to maintain and improve the effectiveness of the workflow and ensure customer satisfaction.
To qualify you must have a Associate degree plus 2 years' relevant experience in an office setting or equivalent combination of education and experience plus proficiency in MS Office products, database and department specific applications required.
Effective oral, written communication and interpersonal skills.
Computer skills, working knowledge in the use of Microsoft Office Word, Excel, Power point and Access.
Ability to develop basic formulae for spreadsheets; set up routine computer procedures
Ability to access e-mail, electronic calendars, and other basic office support software.
Ability to proofread documents and write clear, concise 1st draft.
Ability to type at a speed of at least 45 net words per minutes.
Knowledge of standard office practices.
Ability to multi-task while paying attention to details.
Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.
Associate's Degree in a related field with 2 Years of related experience in an office setting is preferred
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
NYU Langone Health, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.nyulangone.org.