The Business Associate I is responsible for providing general staff support for a variety of business activities including processing of various HR/Payroll documents, on-and off-boarding of employees, administrative review of employee leave, entry of Workday position changes; requiring broad general knowledge of business procedures, especially as it relates to human resources and payroll support
Required Education and Experience:
High school diploma or equivalent combination of education and experience.
Three years of related experience in general office, bookkeeping, or personnel operations.
Required Knowledge, Skills, and Abilities:
Working knowledge of spreadsheet and word processing software programs.
Ability to multi-task and work cooperatively with others.
Present a professional image.
Good interpersonal communication skills.
Excellent customer service skills.
Work as a team player.
Must be literate in the English language and able to comprehend, give and follow both oral and written instructions. Must be able to relate well with a diverse staff and student population.
Work well under pressure.
Preferred Education and Experience:
One year experience with TAMU Human Resources Liaison and/or TAMU departmental Payroll.
Preferred Knowledge, Skills, and Abilities:
Experience with Microsoft Office (Excel, Word, Outlook, Access).
Knowledge of TAMU rules and processes relation to HR/Payroll and related systems.
Good oral and written communication skills a must.
Preferred Licenses and Certifications:
TAMU HR Liaison certified.
Serves as primary processor of new employee on-boarding:
May assist HRPR Coordinators with scheduling new hire appointments for completion of hiring paperwork.
Processes notification for IT access; assist new hire to claim NetID prior to official start date; verifies and enters employee in UIN Manager.
Processes on-boarding of new budgeted, student, and wage employees. Assist to ensure new hire checklists, background checks, hiring paperwork, benefits setup, mandatory training are completed. Process EPAs and provide FYI notification to respective HRPR Coordinator. Work with HRPR Coordinators to ensure all information is accurate during the onboarding process.
Submits information for GLACIER setup.
Ensures SSO manager approval hierarchy is setup; Workday is setup for biweekly employees.
Ensures all necessary paperwork has been received and is included in the personnel file. May assist HRPR Coordinators with verification of transfer of employee files.
May assist with previous state employment verifications.
Assists employees with proof of employment and earning as needed.
Ensures coverage for processing personnel when not available.
Assists with functions of leave administration and processing for assigned departments:
Performs review of employee leave documents. Approves/denies leave requests for compliance with rules and regulations.
Reviews leave without pay and ensure compliance with rules and that it is matched with biweekly payroll.
Enters emergency, inclement weather, early release and administrative leave when granted.
Enters transaction corrections as necessary.
Maintains leave documentation records as needed for any special entries or corrections; and as appropriate.
May assist in creating FMLA & Parental Leave packets and send out to employees as needed. May assist HRPR Coordinators with tracking & compliance of FMLA leave.
May assist HRPR Coordinators with Sick Leave Pool (SLP) requests.
Assists HR/Payroll team with various functions:
May assist in updating Team internal processes manual, customer and team checklists, and templates for customer use
Monitors Team email by answering employee questions and concerns and assisting as able. May work with HRPR Coordinators to make sure response is completed.
Assists employees with SSO administration through resetting passwords, updating email addresses, etc.
Creates First Report of Injury by working with injured employee or employeeâ™s supervisor to complete the form. Submit form to HR.
Assists HRPR Coordinators with uploading hiring documents in the Workday system.
Assists employees with Workday questions. May assign trainings, enter training completions as necessary. May send out reminders to employees of training that is coming due.
Assists HRPR Coordinators with Dual Employment Agreements. May create agreements as necessary. Routes agreements for appropriate approvals, track, and submits to HR for final approval. Maintains agreement in personnel file.
Assists with personnel and position records retention by preparing and maintaining personnel files, monitoring checkout and access to personnel files, reviewing files for compliance.
HRPR Team listserv back-up.
Assists team office assistants with filing.
Assists with processing of bi-weekly payroll for all departments:
May monitor Workday during payroll due dates to ensure all timesheets are submitted or cancelled (where appropriate).
May reject and/or cancel timesheets as necessary.
Enters timesheet adjustments; ensure overtime is entered where hours constitute.
Activates new staff in Workday
Processes supplemental payment forms as needed or directed by HRPR Coordinator.
Processes Workday for changes to rate of pay, funding sources, name changes, student worker work study title code/object class changes, Adloc and employee location/check distribution changes, etc.
Serves as Human Resources Liaison through assistance to departments:
Performs HR/Payroll related duties for departments served by AABS.
Required to complete training as determined by TAMU HR on laws, rules, regulations, and procedures and to maintain knowledge and keep abreast of changes.
Attends periodic HR Liaison conferences/meetings.
Responsible for distributing HR/Payroll related information to staff and maintaining related reference and resource materials for staff.
Assists with any HR/Payroll audits or visits as necessary.
May assist HRPR Coordinators with resolution of confidential personnel matters and with recurring or unusual administrative problems related to individual, team or department HR/Payroll issues
Serves as primary processor of employee terminations and transfers:
Processes exiting employees, including department and internal exit checklists, EPA, COBRA notice, close out of personnel files, etc.
Assists with transferring of employees to other departments and system components. May assist HRPR Coordinators with verification of transfer of employee files and with coordination of transfer between departments/system components.
Assists HRPR Coordinators with exit interviews, retirement referrals and processing.
Performs other duties as assigned.
Please Note:Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
Internal Number: R-002446
About Texas A&M University
Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, responsibility, and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic, and geographic groups, women and men alike, as it addresses the needs of an increasingly diverse population and a global economy. In the twenty-first century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.