The position, as part of the overall Fund Desk Execution Team of the Company's trading/broking business, reports to the Head of Fund Desk Execution and is responsible for the Fund Desk product.
The Fund Desk Execution team, under the guidance of the Head of Fund Desk Execution, are responsible for the three elements of the unit trust activities covering:
(a) Fund Desk Service - to provide clients the opportunity to deal via a centralised execution point in selected third party funds where contractual arrangements have been made with the fund provider;
(b) Execution business in other third party funds where no contractual relationship exists;
(c) Fund Sales - to collect orders and arrange execution and settlement for counterparties.
The role of the Fund Dealer individual is to maintain the overall database of Client or Market counterparts, handle order flow either electronically or from client telephone instruction and ensure that orders are managed within the OMS, forwarded to the fund providers and executed back to the client in good time.
The role involves ensuring that all internal KYC procedures are met when new Clients/Counterparts are introduced, that all databases are maintained, that order generated work tasks are dealt with on a timely basis and that client orders are actioned. In addition to discuss with the clients any requirements outside of the standard electronic order flow and to react to their needs.
Head of Fund Desk Execution to liaise on the volume flow and any client requirements. To keep him informed of developments/complaints and to look for potential business expansion opportunities;
Fund Desk Execution team to liaise on the day to day order flow and contact with clients;
Operational areas for transaction/position queries from clients or market counterparts;
Kantonalbanks and Third Party Clients to monitor order flow and ensure that service levels are acceptable;
Fund providers and other custodians to ensure that orders can be executed on a timely basis and at the best terms & conditions;
The sales team to monitor clients/volumes of the funds business;
The Fund Desk service works to very specific deadlines and requires skills to ensure that client orders are collected and bulked for submission to the provider within the cut off time. In addition to ensure that executions are monitored against set periods and client orders are filled from the executions.
Systems- the job role requires the individual to have good skills in the use of electronic order management systems and to be able to build their expertise in using such systems with in built time deadlines and task trays. The individual should also be able to build up a good understanding of the e-commerce electronic order flow process and the ways in which orders and executions are received/sent. Due to the nature of the position a thorough knowledge of Excel, with understanding of Intermediate Formulae, MS Outlook, and Word are essential; Power Point would be an advantage.
Overall the job role requires the individual to have excellent team skills to work with colleagues to ensure that overall tasks are completed for all fund orders within the deadlines not just on the specific grouping allocated as a direct function. The individual also needs to be able to communicate effectively with the client despite the electronic order flow and active participation by the client in the Fund Desk service. Good communication and language skills are essential to maintain contact with the fund providers and other custodians to ensure that access to funds and service levels received remain high.
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