Full Time 40 hours Grade 009 Ofc Sr Vice Pres Advancement Schedule 8:30 AM-5 PM; SOME WKENDS/HOL Responsibilities General Purpose: Serves as principal assistant to the Associate Vice President and the Executive Director, URMC Academic Programs. Ability to work in a team setting with all levels of management, staff and administration. Must have the ability to handle high level of confidentiality and professionalism as it pertains to the office of the Associate Vice President. Strong organizational and computer skills. Ability to set priorities and handle multiple tasks. Responsibilities: With general guidance as to priorities, manages the time and calendar of the Associate Vice President and Executive Director. Manages competing demands on time, refers matters to be handled by others, and manages access to the Associate Vice President and Executive Director. Represents the Associate Vice President and Executive Director in contacts with Medical Center leadership, chairs, faculty, trustees, donors, alumni and prospects, and University leadership. Assists the Associate Vice President and Executive Director in managing Major Gift prospects, donor projects, stewardship and activities. Proactively relays and frequently anticipates the Associate Vice Presidentâ™s needs, instructions, preferences, concerns, and recommendations to leadership and staff. Anticipates from leadership, staff, and volunteers the need for appropriate background materials for the Associate Vice President and Executive Director for effective decision making and meeting preparation. Proactively prepares and compiles background information needed in preparation for donors visits, meetings, cultivation and solicitations, events and activities. Arranges and/or assists with follow-up meetings, correspondence and activities. Compiles, edits, and proofreads materials for fund raising reports, correspondence, presentations, proposals and publications. Prepares donor contact reports in OASIS system and assists with prospect follow-up, including maintaining the prospect birthday report and assists with processing gift input forms. Serves as âœquality controlâ for written materials. Edits and publishes meeting minutes as deemed appropriate by the Associate Vice President and Executive Director. Plans and makes all administrative arrangements for Associate Vice President and Executive Directorâ™s meetings and special events, including meeting facilities and equipment, travel, reservations, special event catering needs, AV requirements and conference arrangements. Makes arrangements for visiting dignitaries, major donors, major gift prospects as directed by the Associate Vice President and Executive Director. Is responsible for reconciling expense reports for the department in preparation for signature by the Associate Vice President and Executive Director and submission to finance. Additionally, tracks and manages time reporting and submission for the Associate Vice President and Executive Directorâ™s direct reports. Reconciles expenses on behalf of the Associate Vice President and Executive Director; processes travel and conference expense reports, request for payments. Perform other duties as required by Associate Vice President and Executive Director. This document describes typical duties and responsibilities, and is not intended to limit management from assigning other work as required Requirements: 2 years of post-high school education in secretarial studies or the equivalent. At least 3 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation. Prefer college graduation or an equivalent combination of experience and training. Prefer three to five years related work experience including at least three years in administrative capacity in an academic office or project management or equivalent experience in business is preferred.
Internal Number: 1151773984
About University of Rochester
The University of Rochester is one of the country's top-tier research universities. Our 158 buildings house more than 200 academic majors, more than 2,000 faculty and instructional staff, and some 11,100 students.
Learning at the University of Rochester is also on a very personal scale. Rochester remains one of the smallest and most collegiate among top research universities, with smaller classes, a low 10:1 student to teacher ratio, and increased interactions with faculty.