University of Wisconsin-River Falls Office of Human Resources
Human Resources Specialist
The University of Wisconsin River Falls, a member of the University of Wisconsin System, is located in scenic west central Wisconsin, 30 miles from the multi-cultural, multi-ethnic cities of Minneapolis and St Paul. Year-round arts, cultural and recreational events are easily accessible from River Falls. UWRF's 6,100 undergraduate and graduate students pursue degrees in four colleges: Arts and Sciences, Education and Professional Studies; Agriculture, Food and Environmental Sciences; and Business and Economics.
The University provides an excellent environment for learning, emphasizing the importance of faculty-student interaction in classrooms, laboratories, academic advising, and co-curricular activities. A favorable student-faculty ratio affords opportunity for meaningful interchange between faculty and students. Strong interests in teaching, research and community service are highly valued. More information about UWRF can be found at: http://www.uwrf.edu/workhere/.
This position functions as an expert in a wide variety of complex human resources laws, regulations, policies and procedures and participates in the administration of all faculty, academic staff and administrator personnel actions for the University of Wisconsin at River Falls, including coordination of recruitment and selection processes; classification and compensation processes; employment relations processes and the interpretation and implementation of various federal, state and campus regulations and guidelines. Develops constructive and cooperative working relationships with others and maintains them over time. Maintains a high customer service orientation with the faculty and staff for which this position serves and with other coworkers in the Office of Human Resources and the greater campus community. Maintains confidentiality of personnel matters.
Specific Duties and Responsibilities:
Administration of Recruitment and Contracting
Manage the processes for recruitments from initiation to completion and facilitate appropriate interface with the AA/EEO office to ensure compliance with campus affirmative action goals and efforts. Serve as resource to deans, chairs, directors, and supervisors on faculty, academic and administrator recruitment processes, forms, and position descriptions and facilitates the hiring process including completion of background checks and new hire paperwork.
Monitor recruitment process for compliance with UWRF, UWS, and other relevant policies, guidelines and procedures. Ensure departmental approvals have been given. Assist faculty search and screen committee chairpersons in developing recruitment strategies, advertising, and development of candidate pools, recruitment visits, and appointment actions. Work closely with departments to identify appropriate recruitment sources and journals for advertising open positions.
Manage the development of all recruitment documents and ensure all are prepared correctly, properly approved and submitted for processing in a timely manner. Review all employment forms. Verify for accuracy title, special consideration, salary type, appointment type, position number, account codes, etc.
Ensure that all personnel decisions including hiring, promotions, terminations and training, are made in accordance with AA/EEO federal and state laws, regulations and orders without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, disability, use or nonuse of lawful products off the employer's premises during nonworking hours, declining to attend a meeting or participate in any communication about religious matters or political matters, or any other category protected by law, and any other legally protected basis is prohibited by law.
Educate employees and be actively involved with recruitment committee chairpersons regarding EEO/AA policies and areas of underutilization.
Distribute information about EEO/AA policies.
Prepare, distribute, track and ensure proper filing of contract letters. Review and follow up on the receipt of credentials and transcripts. Ensure contracts meet mandated requirements and develop any needed non-standard letters, memos of understanding and contract addenda.
Consult with Chancellor, Provost and Administrators to monitor staffing and address appointment issues.
Monitor those portions of the UWRF website that pertain to recruitment, vacancies, personnel rules, etc. in consultation with appropriate Human Resource and Technology Services staff and recommend changes when appropriate.
Manage the process to collect, verify, and maintain recruitment files for required time limits to ensure a legal hiring audit trail. Monitor files submitted for completeness and evidentiary validity.
Review past and present recruitment and hiring paperwork, recommend and implement approved changes. Work with appropriate staff to communicate processes to the campus community, search chairs, etc.
Calculate and/or verify salaries for appointments, reappointments, equity adjustments, title reviews, education code changes, promotions, etc.
Coordinate the academic staff reappointment process for annual reappointment. Create renewal/non-renewal listings.
Release personnel transaction information as appropriate.
Enter data on appropriate systems and monitor data for accuracy and completeness.
Fully document all processes and train back-up staff.
Coordinate with the Chancellor’s office the eligibility lists for faculty retention, promotion and tenure.
Coordinate academic staff information, forms and processes for annual equity and career progression. Review academic staff position descriptions for career progression or title assignment.
Develop and coordinate a Human Resource orientation program.
Manage the Immigration and Visa Process. Work with search committees, deans and applicants to determine appropriate documentation for immigration purposes. Initiate and complete all paperwork within the needed timeframe for submission to Immigration Services and other state and federal agencies as appropriate. Manage the costs associated with these submittals.
Interpret Personnel Rules and Processes
Serve as campus resource person for interpretation of the Faculty and Staff Personnel Rules. Provide assistance to all administrators with all aspects of personnel matters, such as disciplinary issues, grievance procedures and maintain accurate files of policies and procedures.
Interpret University Personnel System/Guidelines to ensure compliance.
Become familiar with and interpret Personnel Guidelines to ensure compliance.
Work with various faculty and academic staff committees and Provost/Vice Chancellor’s offices to develop, review and update personnel policies, procedures, and handbook. Engage System Administration and the Board of Regents as needed.
Continuously work with various offices on campus to review systems and processes for clarity, proper flow of material, and to recommend changes to streamline operations.
Review and revise, as needed, the various forms and procedures for personnel-related actions such as promotions, performance evaluation, tenure, salary raises, notification (renewals/non-renewals) and contracting. Administer these actions.
Assist in investigating grievances and complaints.
Assist managers in developing Concentrated Performance Evaluation (CPE)/performance improvement plans, monitor the content of the evaluations, and attend evaluation discussions as necessary.
Provide advice and counsel to managers and supervisors in handling contractual issues and ensure that situations are successfully resolved. Follow up with UWS counsel as necessary.
Maintain knowledge of employment and related statutes, laws, and regulations with particulate emphasis on the FFMLA, WFMLA, ADA, unemployment compensation, FLSA, Wisconsin Fair Employment Act, and administrative codes.
Develop and/or collaborate with other offices on staff recognition efforts including special events, awards, and general appreciation initiatives.
Assist employees in solving problems and resolving EEO complaints.
Maintain and Assign Academic Staff Title and Compensation Structure
Administer the Academic Staff Title Structure, slotting positions to job classifications and appropriate salary range and work with System Administration as the need arises for clarifications, exemptions, etc.
Develop and update lists as to title and appointment type: fixed term, indefinite, or limited.
Work with Academic Staff Council as needed and particularly to incorporate changes and revisions to the title structure.
Serve as a resource for the campus and the Academic Staff Council on issues and information related to title structure.
Work with the Budget Office to ensure that payroll and personnel information (including salary information and position control) is accurate.
Respond to salary inquiries from hiring departments, budget administrators and other customers.
Oversee transactional process for Faculty/Staff salary payments for Extension, J-Term, and Summer sessions. Monitor appropriate approvals and preparation of contract letters.
Human Resource System Data Entry and Reports
Monitor and maintain complex databases for personnel records.
Work collaboratively with the Payroll and Benefits Specialist, providing direction on processing and documentation of all pay increases and one-time lump sum payments.
Work collaboratively with the Payroll and Benefits Specialist, on data entry of rehires (to include summer and fall), FTE changes, terminations and retirement, etc.
Confirm with the Payroll and Benefits Specialist and enter information in HRS on all unclassified rehires and FTE changes, temporary base adjustments, title changes, salary changes, interim appointments and email confirmation.
Process Inter-Institutional Agreements and enter in HRS.
Ensure accuracy of data for a variety of campus users; draw data from sources/databases to meet campus requests.
Respond to internal and external requests for data. Gather data, perform analyses, and prepare reports using a personal computer and various software programs.
Other Administrative Responsibilities
Assist Human Resource Director with various assignments.
Attend various meetings and perform related duties in the absence of the Director.
Serve on committees as directed.
Records management: Assist with file creation, tracking and archiving of records, handling records management for staff.
Practice confidentiality and principles of proactive service delivery in all interactions with Office of Human Resources customers.
Prepare correspondence for the Chancellor and Provost as directed.
Attend training and other continuing education as directed.
Coordinate Human Resources-sponsored training programs and presentations.
Completed other related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of current human resource management methods and techniques and how to effectively apply them.
Experience with online recruitment and hiring in a high volume and specialized environment. Ability to develop new recruitment processes and identify improvements in order to achieve desired results.
Knowledge of complex human resources policies and procedures (Wisconsin Statutes, Wisconsin Administrative Code, UW System Personnel Guidelines, UWRF Faculty Policies and Procedures, UWRF Academic Staff Policies and Procedures and UWRF Selected Academic and Administrative Policies).
Effective oral and written communication skills to communicate and interact with a diverse community (e.g. internal customers: co-workers, staff; external customers: guests, the general public and governmental agencies) in person, through written correspondence and via the internet (e.g. email).
Proficient in the use of word processing (preferably MS Word), spreadsheets (MS Excel), database (preferably MS Access), e-mail, Internet and enterprise resource information systems such as Oracle/PeopleSoft.
Knowledge and skill in classification and compensation methodology.
Knowledge of immigration law, visas, and the application process.
Ability to work independently, plan and organize complex tasks, problem solve, establish priorities and complete multiple tasks in stressful conditions under strict timelines.
Effective organizational and task prioritization skills.
Ability to perform conflict resolution and ability to deal with difficult and sensitive situations in a positive manner.
Ability to establish and maintain effective working relationships with a variety of internal and external contacts and foster teamwork.
Ability to direct the workflow of other employees and balance initiative, consultation, and taking direction.
Ability to read, analyze and comprehend information and make effective decisions.
Ability to perform with a high-level of accuracy and attention to detail.
Ability to maintain confidentiality integral to human resources practices; use discretion in responding to confidential matters.
VALUED BUT NOT REQUIRED QUALIFICATIONS:
Bachelor’s degree in Business or Human Resources.
Professional in Human Resources or SHRM certification.
Experience in higher education and/or public service.
Five years of progressive work experience in Human Resources.
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials by March 1, 2018. A criminal background check will be completed on final candidates.
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3926.
UW-River Falls Diversity Statement:
We declare that diversity and inclusivity are core values. We dedicate ourselves to build a culture grounded in principles of equity, social justice, and excellence. We fundamentally affirm and embrace the multiple identities, values, belief systems, and cultural practices of all individuals and communities. We will address fundamental issues of bias, discrimination, and exclusion.
The University is committed to creating an educational community which enhances student awareness and appreciation of diverse ethnicities and cultures and identities which actively supports tolerance, civility and respect for the rights and sensibilities of each person without regard to economic status, ethnic background, political views, sexual orientation, or other personal characteristics or beliefs. Awareness of and sensitivity to diverse ethnic and cultural heritages are especially sought in applicants.
UW-River Falls Legal Notice:
UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at http://www.uwrf.edu/Police/CampusRecordsCrimes.cfm or call University Police at 715-425-3133 for a paper copy.
About University of Wisconsin-River Falls
Our mission is to help prepare students to be productive, creative, ethical, engaged citizens and leaders with an informed global perspective.