The Pitzer College Office of Human Resources and Payroll Services seeks an experienced, sharp and highly knowledgeable HR/payroll expert for the position of Assistant Vice President of Human Resources and Payroll Services. The ideal candidate is perceptive, analytical, resilient, able to understand issues from multiple perspectives, comfortable making decisions in difficult and complex situations, compassionate, and is able to face challenges with grace and a sense of humor.
Pitzer College is a top-ranked liberal arts institution and member of the prestigious consortium of The Claremont Colleges. With a student body of approximately 1,000 co-educational undergraduates, Pitzer’s core values include social responsibility, intercultural understanding, interdisciplinary learning, student engagement and environmental sustainability. The College is ranked eighth in the country for most engaged students in community service, fifth for the most undergraduate students studying abroad, and number one for six straight years in the most Fulbrights awarded to students.
Essential Functions: Please note this is a summary of the main functions for the position; for a detailed description please visit our recruitment site at the web address listed below.
1. Legal Compliance: Assure compliance with all appropriate governmental regulations and reporting requirements for the human resources area. Represent the College at all agency related claims and partner with College legal counsel regarding all employee related legal matters. 2. Strategic Initiatives: Work closely with the Vice President of Administration and other members of the President’s Cabinet on HR-related matters, including long-term staff planning, compensation, and compliance driven initiatives. 3. Employee Relations: Provide guidance and counsel to supervisors and employees on issues regarding personnel matters. Manage all aspects of investigations related to harassment and discrimination; act as primary investigator. 4. Payroll: Manage in-house payroll department for faculty, staff and student payroll in compliance with all state and federal regulations for tax filings, garnishments, record compliance, audit procedures, etc. Develop policies and procedures and oversee all payroll transactions. 5. Policies: Identify, develop, and administer HR policies, procedures and practices in accordance with the evolving needs of the institution and current law. Oversee and maintain employee handbooks. 6. HR/ Payroll and Timekeeping Systems: Manage payroll and timekeeping software-as-a-service (SAAS) systems in conjunction with TCC (The Claremont Colleges) Services to ensure proper running of payroll and compliance with state and federal regulations. 7. Budgets: Oversee the staff compensation budget. Prepare budget adjustment statements. Calculate costs for program requests. Prepare variations of salary reports displaying different methodologies for implementing new fiscal year guidelines. Oversee the HR/Payroll department budget. 8. Staff Wage & Salary Program: Plan, develop, maintain and publicize the staff compensation program. Assist the Treasurer and senior team with development and implementation of compensation guidelines. Develop and maintain job descriptions; oversee reclassification requests, and conduct position analysis. 9. Performance Evaluation Program: Develop and administer the College’s staff performance evaluation program. 10. Serve as one of the “Designated College Officers” for the Sexual Harassment Policy and sexual assault issues. 11. Participate as an active member of TCC Human Resources Officers Committee and serve on subcommittees as needed. 12. Perform other related duties as assigned.
Supervisory Responsibility: Direct supervision of four, full-time, staff members: Associate Director of HR, Senior Payroll Administrator, Analyst for HR and Financial Systems, and HR/Payroll Specialist.
Work Hours: The regular hours for this position are 8:00 am to 5:00 pm, Monday through Friday. These hours may vary due to needs of the College or department. May occasionally work evenings to attend or participate in campus events.
Required Knowledge, Skills and Abilities: The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. 1. Employment Law and HR Practices— Expert knowledge of laws and regulations which pertain to human resources and payroll; must be capable of interpreting them for purposes of implementation and determining impact on the College and current policies. 2. Advanced computer skills—MS Word, Excel and Word, and an HRIS/HCM system. Expertise with database management and reports. Ability to use additional software such as Publisher, Adobe and PowerPoint. Ability to learn and use web technology. 3. Problem solving—Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully. 4. Interpersonal Skills—Maintains confidentiality, remains open to others’ ideas, exhibits a willingness to try new things, and demonstrates maturity and composure in dealing with difficult situations. Uses highly effective and sound judgment and has the ability to deal successfully with difficult situations, including defusing tension or conflict. 5. Oral Communication—Speaks English clearly and persuasively in positive or negative situations; demonstrates group presentation skills and conducts efficient meetings. Spanish speaking skills are a plus. 6. Written Communication—Writes business English, including complex reports, policies and agreements; edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information in English. Ability to write in Spanish is a plus. 7. Planning/Organizing—Prioritizes and plans work activities, uses time efficiently and develops realistic action plans. 8. Quality Control—Demonstrates accuracy and thoroughness; monitors own work to ensure quality. 9. Adaptability—Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, interruptions, delays or unexpected events. 10. Dependability—Is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. 11. Safety and Security—Actively promotes and personally observes safety and security procedures, and uses equipment and materials properly. 12. Supervisory skills - Recruits, manages, develops and empowers staff to achieve expected results.
Education/Experience: A bachelor’s degree and a minimum of six to eight years of Human Resource/Payroll experience in a managerial capacity; or any combination of education, training or experience that provides the required knowledge, skills and ability. A master’s degree in human resources, organizational psychology, business administration or a related field is preferred.
Licenses/Certifications: A valid driver’s license and a driving record acceptable to the College’s auto insurance carrier. SPHR/PHR, SPHR-CA/PHR-CA, SHRM-CP/SCP, and/or CPP certification is highly preferred.
Physical Requirements: This is generally a sedentary position. Must be able to sit for prolonged periods of time. Must have the dexterity and ability to operate a computer for prolonged periods of time. Must be able to use standard office equipment. Must be able to drive to nearby off campus locations for meetings and events. Must be able to communicate in person, before groups and over the telephone. Must occasionally bend, stoop, kneel, reach, push and pull drawers to access files.
Preferences: An HR certification and/or CPP is desirable. Experience with the Workday HCM or similar HRIS is a plus. Spanish language skills are a plus.
Additional Salary Information: Rate of Pay: The monthly salary is commensurate with qualifications, plus excellent benefits which can be viewed at https://www.pitzer.edu/human-resources/benefits/.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.