Program Coordinator II - Equity, Diversity & Inclusion
February 9, 2018
Provides support in the planning, development, and execution of initiatives, especially educational programs, to enhance the mission of the institution to foster increased equity, diversity, and inclusion. Provides support in the development of project plans, goals, objectives, and related material (i.e., content, milestones, timelines, presentation slides, resource planning, implementation, and assessments). The position reports to the Director of Operations.
Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university's students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #1 in the Princeton Review among 382 top colleges and universities for ‘happiest students’ - as well as #2 for ‘best quality of life’ and ‘great financial aid,’ #5 for ‘best run colleges’ and ‘beautiful campus,’ and #6 for both being in a ‘college city that students love’ and having ‘great campus/city relations.’
Key Functions and Job Responsibilities
Possesses the education and experience in an EDI-related discipline or area necessary to help develop, co-facilitate, schedule, and provide overall support to diversity-related educational workshops
Strong speaking and facilitator skills
Willingness to acquire additional skills and training as needed
Provide administrative support such as calendar scheduling, making travel arrangements, and document preparation
Maintaining and coordinating confidential material
Writing, editing, and proofreading documents with varying degrees of complexity
Ability to prioritize work, multi-task, and meet work expectations including time deadlines.
Ability to successfully manage multiple projects
Ability to collaborate with other EDI team members and campus partners as needed
Strong computer software skills (such as Microsoft Office, Outlook, Calendar, Excel, and Power Point)
Attention to detail
Excellent communication skills
Excellent organizational skills
Assist as needed in the staff selection process
Supervision of student staff
Project Management and Program Development
Implementing plans to achieve defined goals and objectives
Completing desired outcomes of workshop-related scheduling and database queries, procedures, etc., according to general instructions
Analyzing and compiling data, conducting research assignments as well as summarizing and reporting findings according to general instructions
Reviewing and completing work of varying degrees of complexity and exercising independent judgment
Prepare informational materials and presentations for campus, community and special events.
Serve as EDI representative on university committees
Annual program proposal submission to local, state, and national conferences
Webpage Design and Related Media Competency
Ability to assist in the promotion and marketing of educational workshops
Ability to maintain and update diversity-related information on the EDI website and social media
Other related duties as assigned.
Work hours are M-F, 8am – 5pm; however, position may require some after hours (night and weekend) work.
2 years' experience in the area of multicultural affairs, diversity, or social justice area.
Master's Degree in related field and 3-5 years' experience in higher education in the area of multicultural affairs, diversity, or social justice is preferred
Successful candidate will meet and/or exceed the key functions and job responsibilities, in addition to possessing the ability to excel in a fast-paced and evolving office with minimal supervision.
Acceptance of Feedback – Ability to take constructive criticism with grace, and make improvements without taking it personally or holding grudges. When wrong, owns it – freely admits mistakes.
Adaptability – Ability to read cues and adapt accordingly. Ability to adjust style and approach to accommodate the styles and needs of others. Can anticipate and effectively de-escalate potential conflicts.
Creative Thinking – Ability to go beyond the boundaries of the job description, willingly takes on new challenges, finds creative solutions rather than always awaiting a manager's direct instructions
Helpful Nature – Offers to help lighten the load for others in times of need. Volunteers rather than waiting to be asked. Understands that almost no one works in a silo, and will need the help of others to do their job well, and that by helping others first, they will likely reciprocate.
Integrity – Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together.
Maturity -- Exhibits professional maturity; doesn't pass the buck to dodge accountability; doesn't engage in petty office politics or inappropriate social conduct
Respect – Is friendly, tirelessly cordial, polite, and genial. Comes in to work with a good attitude and doesn't bring their own personal ‘little black clouds’ into the work environment.
Responds Promptly -- When emails and phone messages aren't returned in a timely way, it sends the message that the other party is not important. Responds even if just to acknowledge receipt and provide a timeframe by which the requester can expect a full response.
Is Nice – Asks questions and is a good listener. Smiles and is grateful. Sends appropriate notes of thanks to others who have helped. Avoid gossip or saying negative things about co-workers. Patient and generous. Make suggestions rather than stating hard and fast opinions. Avoids being negative, sarcastic, and cynical.
In addition to offering a lively community that encourages learning and celebrates diversity, VU offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview
Internal Number: 1700364
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.