Conservation Services, a unit within the Preservation Department of Technical Services, provides conservation treatment, enclosures, assessments, training and other services to extend the useful life of library materials within collection holding units and branches of the Stanford Libraries.
The Conservation Operations Coordinator, under the direction of the head of Conservation Services, will support the management and operations of the Conservation lab through excellent communications and project management skills, attention to detail in tracking and logistics, and thorough documentation practices. As an off-campus unit receiving fragile and damaged materials from different locations, the Operations Coordinator tracks collection materials both physically and administratively using Library-wide and unit specific systems. The Operations Coordinator coordinates other Stanford Library staff, staff at other institutions, and vendors to assure the safety of the collections under our care and in transit to us. He/she will coordinate retention of conservation treatment documentation by preparing for deposit into the Stanford Digital Repository and by assisting with its creation through photodocumentation. The Operations Coordinator will maintain and generate other project documentation, status reports, and unit statistics. He/she will also serve as the unit's Expert Partner or IT liaison providing first level technical support to the unit.
Materials Processing and Logistics - 30%
Receive damaged, fragile and often rare materials from all branches of the Stanford Libraries. Return the repaired and/or housed materials in a safe and efficient manner.
Track, create, and update records in multiple systems: including JIRA, Sirsi Workflows, Consul and Trello.
Troubleshoot and resolve problems surrounding logistics and record keeping.
Insure the physical stability of material in transit by using housings such as totes, oversized mailing tubes, flat boxes, and other containers that may require customization and/or cushioning. Maintain inventory of these shipping containers.
Coordinate with outside vendors such as art handling firms who are charged with sending our materials to exhibit locations around the world.
Check-in and sort incoming circulating collection work and assign broad repair categories.
Public interaction - 20%
Communicate effectively and promptly as the primary unit contact for shipping requests, repair/recall requests for the circulating collections, and inquiries about logistics.
Train library staff at all levels in safe handling and packing of collection materials. Participate in training sessions on broader preservation issues for staff throughout the library system.
Work with outside vendors to develop new products or customize current ones used in collection movement or other preservation supplies.
Participate on donor and outside visitor tours.
Record keeping and documentation - 20%
Prepare and deposit unit documentation into the Stanford Digital Repository both through the self-deposit process as well as performing bulk collection deposits. Coordinate with other units to insure long term preservation of documentation as well as accessibility through Searchworks.
Write condition reports for items going on loan that closely describe and record the physical state of lent materials. Document any change or damage to lent materials for internal purposes as well as potential insurance claims.
Photograph materials going on loan and items about to be treated and following treatment. Use digital SLR cameras and other image capture equipment, as well as editing software such as Adobe photoshop, Adobe camera raw, Adobe bridge, and Canon proprietary software.
Generate unit statistics, produce reports, and maintain department paper-based documentation and other unit information.
Other duties as assigned.
Computing Support - 15%
Use on a daily basis common computer programs such as word processing, spreadsheets, Web browsers, and email
Use library content management system software and project management software
Perform the duties of Expert Partner, providing first-level technical support for the unit
Conservation support - 15%
Assist in the housing of collections and preparing collections post- treatment to return to branch libraries.
Measure, label and perform quality control on outsourced enclosures.
Sort collection materials into standard sized enclosures.
Label accurately materials in a wide variety of housings.
Match barcodes, call numbers, and other identifying information.
Minimum Education and Experience Required Bachelor's degree with three or more years of experience in an academic library, museum, or other collection holding cultural heritage institution.
Knowledge, Skills and Abilities Required:
Excellent interpersonal skills and the ability to communicate complex information effectively across a diverse organization.
Knowledge of basic project management processes and procedures.
Demonstrated ability to perform detailed tasks accurately and efficiently.
Ability to take initiative, plan and prioritize work, and meet deadlines
Broad understanding of preservation theory and practice and its application in a research library.
Demonstrated computer literacy with word processing, spreadsheets, tracking systems, and communication software with proficiency in troubleshooting problems for a wide array of technology in the department.
Knowledge of photo documentation techniques with digital cameras, imaging and editing software, and other technical equipment.
Demonstrated ability to work independently and as a team member
Other Relevant Knowledge, Skills and Abilities May Include (desired):
Experience working in collection management and/or logistics in research libraries, museums, or cultural heritage institutions.
Ability to push a cart weighing up to 650 lbs that requires initial push force up to 70 lbs.
Ability to work in an environment that is dusty and/or moldy
Ability to lift books that are up to 10 lbs and bins that are up to 30lbs.
Ability to kneel and reach.
Must be able to stand for many hours
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: University Libraries Schedule: Full-time Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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