Lead Budget Specialist (Administrative Analyst/Specialist Exempt II)
California State University, Fullerton
February 3, 2018
Lead Budget Specialist (Administrative Analyst/Specialist Exempt II)
Classification: Administrative Analyst/Specialist-12 Month-Exempt II
Department: Provost/VPAA Operations
Salary Range: $4,693 - $7,769 per month (department hiring range $4,693 - $5,834 per month)
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Job Summary: At the heart of Southern California and the global market, Cal State Fullerton is influencing the new wave. California State University, Fullerton is searching for a Lead Budget Specialist with a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Take the wheel and drive into the future at Cal State Fullerton.
The Lead Budget Specialist reports to the Senior Director of Academic Finances and Space Management and supports the Provost's Office with budget and finance operations. Assists with the development of Academic Unit fiscal year budgets and ensures compliance with fund designation and reporting unit limits. Independently researches, analyzes, monitors, and processes paperwork involving budget and procurement matters. Reviews and communicates budget status against budget goals to the Associate Vice President's (AVP) of Academic Units. Ensures the timely dissemination and collection of funds due to and from all sources to the programs and their operational units. Generates and disseminates monthly and quarterly budget reports. Assists with review of authorization of expenditures, procurement cards, and travel requests and reimbursements for all Academic Units. Monitors, reconciles and maintains operational expense and budget records including, but not limited to, general funds, state and auxiliary grants, philanthropic funds and one-time funding sources for various projects and programs. The Lead Budget Specialist works closely with the Provost's Office budget team to ensure a clean year-end close in accordance with University policies and procedures. The Lead Budget Specialist also works with accounting and procurement offices, and with AVP's of Academic Units and their administrative support coordinators and related personnel. Provides support and training to other budget staff on work flow of budget processes. Reinforces consistency with the use of proper account coding to ensure data integrity. Communicates policy and procedural change to ensure other Academic Unit budget staff are kept informed. Ability to remain agile and acts as a leader of change and promotes and encourages others to adapt to adjustments that improve the flow of fiscal business operations. Other duties as assigned.
Essential Qualifications: Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs PLUS four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Special Working Conditions: California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
California State University, Fullerton is a major regional university in a vital, flourishing area that includes Orange County, metropolitan Los Angeles and the expanding Inland Empire. The beautiful, 236-acre campus is set in Fullerton in north Orange County, about 25 miles from downtown Los Angeles and about 21 miles from nearby beaches. Cal State Fullerton has more than 37,000 students and approximately 1,800 full and part-time faculty members. The University offers 107 degree programs in eight colleges. Accredited by the Western Association of Schools and Colleges, CSUF is fourth in the nation for the number of bachelor's degrees awarded to minority students and first in California for the number of bachelor's degrees awarded to Hispanics.The University is one of the 23 campuses in the California State University System. Since the campus opened, CSUF has awarded degrees to more than 215,000 graduates. Many are leaders in business, government, education, and the arts.