The Assistant Director of Faculty Affairs plays a vital role within The New School's Provost Office as the primary responsible party for data and file management relating to full-time (and some part-time) faculty activities. The position actively contributes to discussions about improving university faculty data integrity, processes and procedures. Reporting to the Associate Provost for Faculty Affairs, the position is responsible for accurately managing a variety of faculty information and files over time, including tenure and reappointment review dossiers, files and letters. The Assistant Director is the primary manager of documents and data relating to the search for and hiring of full-time faculty; academic leaves; part-time faculty multi-year review applications; annual review processes, etc. The successful candidate in this role will be enthusiastic about actively maintaining varied types of information with several different software platforms (such as enterprise resource application, WorkDay, and faculty affairs database Lyterati) and should be an expert user of Microsoft Excel and database management tools. This position also provides administrative support to the Associate Provost for the full-time faculty promotion and reappointment review process. This position is the liaison and primary source of administrative support to the University Faculty Senate. The successful candidate will be able to employ discretion in handling confidential materials.
The New School is committed to creating and maintaining an environment that promises diversity and tolerance in all areas of employment, education and access to its educational, artistic or cultural programs and activities. The New School does not discriminate on the basis of age, race, color, creed, sex or gender (including gender identity and expression), pregnancy, sexual orientation, religion, religious practices, mental or physical disability, national or ethnic origin, citizenship status, veteran status, marital or partnership status, or any other legally protected status.
Specific responsibilities include:
Data Systems, Files and Processes: Manage extensive faculty affairs databases, documents and files (some paper files as well as electronic) including input of all full-time faculty data into Workday, the University's Human Capital Management system. Support full-time faculty review processes from receipt of dossiers to review completion, in collaboration with Associate Provost for Faculty Affairs and in ongoing communication with colleagues in the colleges. Prepare materials for review committees and dockets for review by the Board of Trustees. Track faculty search requests and faculty hiring. Maintain and update full time faculty data in Workday, including salary and title updates.
Administration: Direct Part-Time Faculty Multi-Year Review process in its entirety, including liaising with applicants, academic units, and Human Resources in compliance with Part-Time Faculty Collective Bargaining Agreement. Ensure receipt of materials; create administrative timeline for review; convene and charge faculty review committee. Provide administrative support to University Faculty Senate, including website management, room reservations, note taking and communications. Manage faculty leave requests and rank review requests in coordination with Deputy Provost, Associate Provost and college partners.
Budget Oversight: Collaborate with Provost's Office Academic Planning staff to ensure faculty hiring and leave decisions are incorporated into broader academic financial planning. Responsible for communicating faculty salary increase notifications.
Communication: Manage Faculty Affairs website and Faculty Senate website.
-Exceptional commitment to manage complex data sets and materials -Discretion and good judgment in handling confidential materials -Demonstrated ability to organize and prioritize work, and meet deadlines -Ability to work independently in complex, fast-paced environment -Excellent written and verbal communication skills -Expertise in Microsoft Office including Word, Excel, PowerPoint etc. -Experience with Access and/or other databases -Master's degree or minimum of 5 years' experience in higher education
-Knowledge of Banner and Workday a plus -Knowledge or familiarity with faculty review and hiring processes -Research experience
Internal Number: 15471
About The New School
The New School, a leading university in downtown New York City, offers degree and nondegree academic programs in design, the social sciences, the liberal arts, management, the arts, and media. Students benefit from small classes, superior resources, and renowned faculty members who practice what they teach. Continuing education courses and public programs place the university at the center of New York’s cultural and intellectual life.