The document manager is responsible for control, security, accessibility, and timeliness of organizational documents that may be used by/useful to more than one employee, such as policies, procedures, guidelines, forms, templates, and training materials. Assists and works in conjunction with the IT staff to facilitate smooth operation of the document management system. Works with all university departments to formalize their document processes and then integrate the processes with those already in the document management system.
DUTIES & RESPONSIBILITIES:
Develop the document management plan and update it, as needed.
Develop new and improve already existing processes regarding document management practices
Manage organizational documentation through the document life cycle.
Maintain organizational documents and the document management system.
Identify and investigate the need for documents of various types.
Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
Ensure that internal controls are in place and are functional.
Ensure the security, accessibility, and proper distribution of organizational documents.
Help develop and enforce documentation design, review, and storage guidelines.
In coordination with the IT security manager, assign/approve user privileges.
Plan and conduct meetings and presentations related to document management.
Stay current on all retention rules for all approved document types. Updating them when necessary in the document management system.
Education: Bachelorâ™s Degree.
Experience / Knowledge / Skills: Three years related experience. Prior management experience. Knowledge of word processing, spreadsheet, and database applications. Effective verbal and written communication skills.
Ability to: Ability to multitask and work cooperatively with others.
Licensing/Professional Certifications: None
Physical Requirements: None
Other Requirements: None
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Advanced Degree Preferred. Degree in business, process improvement or analytics is preferred. Prior experience with LaserFiche Document Management system.
SUPERVISION OF OTHERS:
Student workers and graduate assistants.
Instructions to Applicants: Applications received by Texas A&M University-Commerce must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. Resume/vitae, cover letter, at least 3 references and their full contact information, and transcripts are required to be uploaded.
Internal Number: R-001933
About Texas A & M University - Commerce
Texas A&M University-Commerce provides a personal educational experience for a diverse community of life-long learners. Our purpose is to discover and disseminate knowledge for leadership and service in an interconnected and dynamic world. Our challenge is to nurture partnerships for the intellectual, cultural, social, and economic vitality of Texas and beyond.