Administrative Assistant California College of the Arts
The Administrative Assistant to the Vice President of Enrollment Management provides administrative support to the Vice President for Enrollment Management and Director of Undergraduate and Graduate Admissions. Monitors administrative systems and performs a variety of complex and clerical duties to support the Office of Enrollment Management. Monitors its budgets, processes payments to vendors, and performs related duties as assigned.
MAIN RESPONSIBLITIES: 55% of time: Provides administrative support (answering phones, emails, booking travel, coordinating calendars/meetings, follow-up, expense reports, etc.) to the Vice President and Directors of Undergraduate and Graduate Admission. 25% of time:Monitors Enrollment Services budget accounts, including requisitions, check requests, advances; and serves as liaison with purchasing. Prepares monthly reports for the Vice President and Directors. 10% of time: Performs basic research, gathers data, prepares reports, and preparation of presentations. 5% of time:Provides administrative support for auxiliary technological services (phone, printers, and fax).
MINIMUM REQUIREMENTS: Experience in providing administrative and/or program support in public administration, education, arts administration, cultural arts or similar environment. Computer proficiency is required, experienced with Microsoft applications and google environment Must know general office management and fundamental processing of administrative details. Must possess excellent written and verbal communication skills; strict attention to detail; ability to work successfully in a team environment with diverse individuals, including staff, student, faculty and the public. Ability to meet deadlines, manage multiple tasks, assimilate details about the range of Enrollment Management's programs, activities and services, and apply them effectively is essential. Experience in a college admissions office and BA degree is preferred.
Location San Francisco
Application Instructions Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline For staff positions, screening begins immediately and continues until the position is filled.
EEO Statement As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Questions? Please address any questions to firstname.lastname@example.org.
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.